Operations & Sourcing Executive

Assistant job description

Requirements:

• Excellent organizational and leadership skills
• Excellent communication and negotiation skills
• Outstanding communication and interpersonal abilities
• Proven experience in marketing.
• Good computer skills in Microsoft office
• Proficiency in English
• Well-organized and responsible with an aptitude in problem-solving with the ability to multi-task
• Excellent verbal and written communication skills.
• Slight experience in photography and photoshop.

Job Description:

About the Role

We are seeking a proactive, highly organized, and commercially minded Operations & Sourcing Executive to support our daily business operations and manage international supplier relationships, particularly with manufacturers and suppliers in China.

The ideal candidate will be responsible for identifying sourcing opportunities, negotiating competitive deals, coordinating procurement, and ensuring efficient operational processes.

Key Responsibilities

Operations Management

● Oversee daily operations, order processing, and delivery coordination.

● Coordinate with internal teams to ensure smooth workflow.

● Monitor inventory, purchasing requirements, and operational timelines.

● Maintain accurate records of orders, expenses, and supplier agreements.

● Support management with administrative and operational tasks.

Sourcing & Supplier Management

● Research and identify reliable suppliers and manufacturers in China.

● Establish and maintain strong supplier relationships.

● Negotiate pricing, minimum order quantities (MOQ), payment terms, and delivery schedules.

● Compare quotations and secure cost-effective purchasing deals.

● Coordinate product samples, customization, and quality inspections.

● Monitor production timelines and international shipments.

● Identify new products, materials, and packaging solutions aligned with the brand.

● Resolve supplier-related issues and ensure timely deliveries.

Qualifications & Requirements

● Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.

● 2–4 years of experience in operations, sourcing, procurement, or supplier management.

● Experience dealing with Chinese suppliers and international manufacturers is highly preferred.

● Excellent English communication skills; Mandarin is an advantage.

● Strong negotiation, problem-solving, and organizational skills.

● Proficiency in Microsoft Excel and Google Sheets.

● Familiarity with Alibaba, 1688, and international sourcing platforms is an advantage.

● Ability to work independently, multitask, and meet deadlines.

Key Skills

● Supplier negotiation and relationship management

● International sourcing and procurement

● Cost analysis and budgeting

● Operations coordination

● Logistics and shipment tracking

● Product development support

● Attention to detail and time management

Reporting Line

Reports directly to the General Manager.

• Search and choose the suppliers that the company will deal with and maintaining the legal interaction with them.
• Collate purchase orders and purchase requisitions in order to order materials, goods and supplies.
• Review inventories and order as required.
• Interact with the suppliers on a day to day basis.
• Review deliveries against the orders.
• Track the status of any orders.
• Deal with non supplied, under orders, over orders and damaged goods.
• Ensure that any invoices are sent to accounts for payment.
• Produce and maintain all reports.
• Sort and distribute communications in a timely manner
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Maintain trusting relationships with suppliers, customers and colleagues
• Work and communicate with photographers

Job Type: Full-time

Work Location: In person