Operations & Office Manager (Part-Time; 20-25 hours per week)

B+B is a growth advisory firm to elite businesses in the new legal economy. We focus on the things that drive growth in the legal industry—reputation, talent, revenue, leadership, capital, innovation, and intelligence. For over 20 years, we have helped our clients build market-leading reputations, merge and acquire, manage crises, hire and accelerate top talent, make transformational business decisions, improve financials and operations, raise capital, deploy technology, launch new services, secure new clients, and dominate geographies and industry niches.

Our global clients are Am Law 100 and 200 law firms, elite boutiques, alternative legal services providers, legal technology companies, private equity and litigation funders, legal information and analytics companies, and other leading service providers and counterparties to the legal industry.

Headquartered in New York, our team includes former Am Law 100 C-suite executives and lawyers, marketing and communications mavens, award-winning journalists, corporate finance experts, digital marketing visionaries, legal technology gurus, management consultants, intelligence professionals, and legal talent advisors.

Among other honors, B+B has been recognized as the “Most Innovative Firm for Hiring, Staffing & Recruitment” by Legalweek, the “Best Crisis Management Firm” by the New York Law Journal, as one of

the top five “Boutique PR Firms of the Year” by PRWeek, and the “Best Boutique Specialty PR Agency of the Year” by Bulldog Reporter.

Education and Experience: 3+ years of experience in office operations, workplace experience, hospitality, or administrative support

About the Position: We are seeking a proactive, hospitality-minded Operations & Office Manager to ensure a welcoming, well-run, and highly organized office environment. This role supports day-to-day office operations with a strong emphasis on hospitality, kitchen and pantry management, conference room readiness, in-office event coordination, and special operational projects such as client gifting management. Along with office operations this role will support leadership with administrative tasks as well as marketing and sales support functions.

Act as point person for all in-office visitors, office meetings preparation, F&B, presentation facilitation, and AV setup, etc.; Ensure team is aware of processes and procedures for seamless execution of client meetings

Assist in creating a welcoming office environment and helping to coordinate employee events on and offsite

Consistently manage office pantry ensuring ample stock levels

Manage office environment and external spaces

Ensure conference rooms are consistently meeting-ready (cleanliness, supplies, seating, and technology)

Manage client and internal gifting programs, including ordering, tracking, and fulfilment

Coordinate with vendors and platforms to ensure timely, accurate gift delivery

Assist in marketing events and maintain swag inventories, budgets, and documentation

Support leadership in all administrative tasks relating to scheduling, deck creation, CRM management, Excel spreadsheet creation, etc.

Support additional special projects that improve operational efficiency or employee/client experience

Coordinate with vendors, cleaning services, and building management

Support onboarding and offboarding logistics, including workspace and equipment setup

General ability to support current Director, Human Resources and Administration in constant improvement of the employee experience

Competencies:

Detail oriented

Technologically savvy

Exhibits a high degree of confidentiality

Ability to work autonomously

Builds trust quickly

Strong prioritization

Qualifications:

3+ years of experience in office operations, workplace experience, hospitality, or administrative support

Comfortable with Microsoft Office, CRM, property management software

Strong written and oral communication

Agile thinking with ability to move from repetitious tasks to longer term planning within a part-time schedule

Job Type: Part-time

Pay: $28.50 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program

Experience:

• Hospitality: 1 year (Required)
• Sales administration: 1 year (Required)
• CRM: 1 year (Required)
• Office management: 1 year (Required)

Work Location: In person