Operations Coordinator
# Operations Coordinator **Teams Squared** · United States · `Remote` · `Full Time` 💼 **Уровень роли:** `Entry-level` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Himalayas (JSON API)* --- ### Top Skills & Match 🎯 **Ключевой стек роли:** `[Operations-Coordination]` `[Virtual-Assistant]` `[Studio-Management]` `[Real-Estate-Administration]` `[Operations-Coordinator]` `[Operations-Support-Coordinator]` `[Operations-And-Admin-Coordinator]` `[Business-Operations-Coordinator]` `[Junior-Operations-Coordinator]` `[Administration]` --- ### About the Role This is a remote position. About Teams Squared : We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations. Job Description: We are seeking a Studio Coordinator to support a growing Melbourne-based real estate photography studio. This role serves as the operational hub between clients (real estate agents), on-site photographers, and offshore editing teams, ensuring seamless coordination across all stages of the workflow. This position was previously managed in-house and is now transitioning to a remote setup. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage scheduling, client communication, and post-production coordination in a fast-paced environment. The role requires full-time availability during AEST business hours (9:30am – 5:30pm Melbourne time) and strong communication skills to manage client-facing interactions effectively. Responsibilities: Booking & Scheduling Management - Receive and manage booking requests via email, phone, text, and online forms - Schedule jobs based on photographer availability and location efficiency - Enter bookings into internal systems and coordinate calendar events for photographers - Handle reschedules, cancellations, and last-minute changes efficiently Client Communication - Act as the first point of contact for client (agent) enquiries and job updates - Send booking confirmations and delivery emails with asset links - Follow up on property access details and special instructions prior to shoot day - Draft property descriptions and copywriting (approximately 1–2 per day) Post-Production Coordination - Monitor job progress through the editing pipeline - Ensure delivery of final assets within agreed turnaround SLAs - Coordinate with offshore editing teams to manage priorities and urgent requests - Support administrative tasks such as digitizing drone imagery (training provided) Requirements - Previous experience in a Virtual Assistant, Operations Coordinator, or Administrative role is preferred - Excellent written English communication skills, particularly for client-facing emails and copywriting - Highly organized with strong attention to detail and ability to manage multiple tasks simultaneously - Strong problem-solving skills and ability to adapt in a fast-paced environment - Proficiency in Google Workspace (Calendar, Drive, Gmail) - Tech-savvy with the ability to learn new tools quickly and systems - Proactive, responsive, and able to work independently in a remote environment - Availability to work full-time during AEST business hours (9:30am – 5:30pm Melbourne time) is mandatory - Experience in real estate, photography, or creative/operations coordination is a strong advantage but not essential. Benefits - Opportunity for 100% remote work. - Competitive compensation package. - Access to tools and systems to support efficient workflow management. - Training provided for all business-specific processes, tools, and standards. Note: Only shortlisted candidates will be contacted for further discussions. Originally posted on Himalayas
- Operations-Coordination
- Virtual-Assistant
- Studio-Management
- Real-Estate-Administration
- Operations-Coordinator
- Operations-Support-Coordinator
- Operations-And-Admin-Coordinator
- Business-Operations-Coordinator
- Junior-Operations-Coordinator
- Administration
Наблюдалась 2026-10-01, впервые 2026-10-01, источник — Himalayas (JSON API).