Office Manager

Key Responsibilities and Duties:

Office Administration

• Manage and oversee daily office operations and administrative activities.
• Ensure the office is organized, clean, and operating efficiently.
• Maintain company documents, records, files, and correspondence.
• Monitor office supplies and arrange purchases when necessary.

Staff Coordination

• Coordinate with employees across Sales, Accounts, Purchase, Store, and Delivery departments.
• Monitor staff attendance, punctuality, and daily administrative requirements.
• Communicate company instructions, policies, and announcements to employees.
• Assist management in handling employee administrative matters.

Operations Coordination

• Coordinate with the Sales and Purchase departments regarding daily operational requirements.
• Follow up on purchase orders, delivery schedules, and pending administrative tasks.
• Ensure proper communication between the warehouse, showroom, garage, and office.
• Monitor the timely completion of assigned tasks and operational activities.

Inventory and Office Supplies

• Monitor office stationery, equipment, and other company supplies.
• Coordinate with the Storekeeper regarding stock documentation and inventory reports when required.
• Ensure proper recording and control of company assets and office equipment.

Reporting and Documentation

• Prepare daily, weekly, and monthly administrative reports.
• Maintain employee records, attendance reports, and office documentation.
• Prepare letters, memos, notices, and other official company communications.
• Submit operational and administrative updates to management.

Management Support

• Assist the CEO and management with administrative and operational matters.
• Arrange meetings, appointments, and internal communications.
• Implement management instructions and ensure proper follow-up.
• Identify administrative issues and recommend improvements.

Qualifications and Requirements:

• Bachelor's degree or diploma in Business Administration or a related field.
• Minimum 3–5 years of experience in office administration or office management.
• Experience in auto spare parts, automotive, or trading companies is preferred.
• Good knowledge of Microsoft Office (Word, Excel, and Outlook).
• Strong organizational, communication, and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Good leadership and problem-solving abilities.
• Office and administrative management.
• Staff supervision and coordination.
• Documentation and reporting.
• Time management and organization.
• Communication and interpersonal skills.
• Problem-solving and decision-making.
• Efficient management of daily office operations.
• Accuracy and proper maintenance of company records.
• Timely completion of administrative tasks.
• Effective coordination between departments.
• Proper monitoring of office supplies and company assets.
• Compliance with company policies and procedures.
• Timely submission of reports to management.

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

• Do you have minimum 3–5 years of experience in office administration or office management
• Do you have experience in auto spare parts, automotive, or trading companies
• You have ability to manage multiple tasks and meet deadlines
• Can you assist the CEO and management with administrative and operational matters
• You can implement management instructions and ensure proper follow-up
• Can Identify administrative issues and recommend improvements

Work Location: In person