office and operations manager
# office and operations manager **ChutePlus llc** · Tacoma, WA 98405 · `On-site` 🕒 **Статус:** *Опубликовано: 9 дней назад* · *Источник: Indeed* --- ### About the Role OFFICE & OPERATIONS MANAGER — CHUTE PROS $40/hour | Part-time | Tacoma area preferred We’re looking for the right person to help run our office—and we want to recognize their contribution through fair pay, a meaningful voice in the business, and opportunities for increased compensation as their responsibilities and impact develop. Chute Pros cleans, repairs, and installs trash and linen chute systems, doors, and compactors. You’ll take ownership of office operations, bring your ideas, and help shape how we work. We’re hiring someone to help run the office—not become another piece of office furniture. Your judgment, initiative, and personality belong here. Additional paid hours will be available initially to tackle the backlog and get systems organized, followed by approximately 6–10 hours per week. Work alongside the owner in Tacoma at first, with the option to work largely remotely once everything is running smoothly. Hours and priorities will be agreed upon together. WHAT YOU’LL HANDLE - Invoicing and collections: Prepare invoices; submit them through VendorCafé/Yardi, RealPage, and other portals; resolve rejections; reconcile payments; and follow up on overdue balances. Confirm that invoices are accepted—not simply saved. - Vendor compliance: Manage registrations, renewals, W-9s, insurance certificates, endorsements, and licenses. Work directly with our insurance broker and customer compliance teams to obtain documents and verify approval. - Email, calls, and scheduling: Track requests and deadlines, coordinate with customers and crews, arrange meetings, and maintain recurring service schedules. - Keeping the owner organized: Follow up on photos, receipts, job details, and decisions. Professional nagging is part of the job: “David, I still need those photos” should roll comfortably off your tongue. - Payroll, taxes, and bookkeeping support: Review timesheets, prepare payroll information for approval, organize expenses, track tax and licensing deadlines, and coordinate with the accountant and payroll provider. - Excel and office systems: Maintain workbooks for invoices, payments, jobs, and compliance. Organize records, prepare documents, and build practical checklists. - hiring support: help with recruiting and onboarding as priorities allow. WHO WE’RE LOOKING FOR Experience in office operations, invoicing, or bookkeeping support; strong Excel skills; confidence on the phone; and reliable follow-through. VendorCafé and vendor-compliance experience are especially valuable. Construction, property management, or service-business experience is a plus. Mac or Windows users are equally welcome. HOW WE WORK Think independently. Take ownership. Check the details. Treat people respectfully. Speak up when something needs fixing—even when you’re talking to the owner. You’ll have a voice in how the office runs, room to use your strengths, and decision-making responsibility within agreed-upon authority. As your contribution and responsibilities develop, our goal is to reflect that in your compensation. Work is prioritized within paid hours; constant availability is not expected. TO APPLY Send your résumé and a brief note about your vendor-portal, invoicing, payroll, and Excel experience. Include your location and availability for initial in-person work and ongoing 6–10 hours per week. Chute Pros — We Get Chute Done. Help us make sure the paperwork does, too. Pay: $40.00 per hour Expected hours: 10.0 per week People with a criminal record are encouraged to apply Application Question(s): - Which would you prefer? A. The boss gives you 10 jobs. At the end of the day, would you prefer... Example 1. At the end of the day, you have finished one job completely. Example 2. At the end of the day, you have partially finished all ten. Experience: - Vendor Portals/Vendor Cafe: 2 years (Required) Ability to Commute: - Tacoma, WA 98405 (Required) Work Location: Hybrid remote in Tacoma, WA 98405
Наблюдалась 2026-10-16, впервые 2026-10-07, источник — Indeed.