Office Administrator
# Office Administrator **Staffordshire Community Foundation** · Stafford ST18 0LQ · `On-site` 🕒 **Статус:** *Опубликовано: 5 дней назад* · *Источник: Indeed* --- ### About the Role IMPORTANT: FOR THIS ROLE YOU MUST COMPLETE AN APPLICATION FORM. WE WILL NOT ACCEPT EXPRESSIONS OF INTEREST OR A CV. You can view the full job description and application form at www.staffordshire.foundation/joinus About the Community Foundation The Community Foundation for Staffordshire & Shropshire is a dedicated charitable organisation that focuses on building endowment funds and distributing grants to local community groups and individuals in need across Staffordshire and Shropshire. We are passionate about strengthening communities and creating positive change throughout the region. Join our team as an Administrator We’re looking for an organised, friendly and proactive Administrator to join our team. This is a varied role providing essential administrative support across the organisation, helping us to work effectively and continue making a positive difference to communities across Staffordshire and Shropshire. If you’re someone who enjoys keeping things organised, working with people and being part of a supportive team, we’d love to hear from you. Job Description Governance & Committee Support - Prepare and circulate agenda, papers, and supporting documents for board, sub-committee, and other relevant meetings - Attend meetings and take accurate, confidential minutes - Track and follow up actions, ensuring timely completion - Maintain organised records of meeting papers and decisions Secretarial & Administrative Support - Provide confidential secretarial support to the Chief Executive and Senior Leadership Team - Type and word-process documents, letters, reports, and correspondence - Undertake general office administration including filing, scanning, photocopying, and data entry - Manage incoming and outgoing post Database & Records Management - Administer and maintain the contacts database, ensuring accuracy and completeness - Keep up-to-date formal records of organisations and groups the charity works with - Enter and update details of grant applications into the CRM system - Enter and update details of donations and opportunities into the CRM system - Produce reports, lists and summaries as required Communications & Newsletter Support - Assist in preparing, producing, and distributing regular newsletters - Maintain the mailing list database and ensure contact permissions are up-to-date - Assist in gathering and collating content for newsletters and communications - Support communication with and between affiliated and voluntary groups, including providing assistance at network events Information, Filing & Systems Administration - Assist in the administration, organisation, and development of information systems including digital files, databases, and physical records - Routinely collate information relating to the charity’s services and programmes - Support the preparation, co-ordination, and issuing of the Annual Report Grant Programme Administration - Support the eligibility and assessment processes for grant applications - Enter application details, assessments, and monitoring updates onto the CRM - Prepare panel papers for decision-making meetings - Produce correspondence to applicants - Contact individuals or groups by phone when clarification or further information is required - Assist with processing grants through to completion, including notifying applicants of outcomes - Provide customer service support to applicants and community groups Receiving & Dealing with Enquiries - Answer the telephone, respond to enquiries, and direct calls appropriately - Greet and support visitors to the charity’s offices in a professional and friendly manner - Take bookings for meeting rooms and help to set them up for use - Provide general information about the charity’s services where appropriate General Duties - Provide administrative support to staff across the organisation as necessary - Support events, meetings, and community activities as required Pay: £17,485.00 per year Benefits: - Casual dress - Company events - Company pension - Employee discount - Free parking - On-site parking - Private medical insurance - Sick pay - Work from home Application question(s): - Have you completed an application form for this role? Work Location: In person
Наблюдалась 2026-10-18, впервые 2026-10-13, источник — Indeed.