Office Administrator

JCPS Mechanical Ltd is a leading mechanical services contractor in Ireland, delivering high-quality mechanical construction solutions across energy-efficient heating, air conditioning, plumbing and piping systems working with Ireland’s leading construction companies. As we continue to grow, our head office sits at the heart of the business, connecting our site teams, project managers, finance, HR and senior leadership.

We are looking for an Office Administrator to join the team, working closely with our Contracts Director to deliver day to day administrative support across office and site teams. This is a full-time, permanent position based at our head office in Ballycoolin, Dublin 11.

Key Responsibilities:

· Meeting and Diary Management: Organising meetings, appointments and schedules, coordinating diaries, booking meeting rooms and ensuring all relevant attendees are informed.

· Employee Administration: Setting up new employees on company systems, creating employee records, assisting with onboarding and ensuring all necessary paperwork and documentation is completed.

· Health and Safety Administration: Assisting with health and safety administration, maintaining relevant records, updating documentation, organising training and monitoring expiry dates for certificates and other compliance requirements.

· Telephone and Email Communication: Making and receiving telephone calls to employees, suppliers and external contacts, responding to general enquiries and passing on messages where required.

· Supplier Liaison: Contacting suppliers, requesting information or quotations, following up on orders and assisting with general supplier administration.

· Filing and Document Management: Maintaining accurate electronic and paper filing systems, organising records and ensuring documents are stored and easily accessible.

· General Office Administration: Preparing, processing and maintaining paperwork, forms, correspondence, reports and other administrative documentation.

· Data Entry and Record Keeping: Updating company systems, spreadsheets, databases and employee records, ensuring information is accurate and up to date.

· Office Coordination: Assisting with the day-to-day running of the office, ordering stationery and office supplies and ensuring the office remains organised and well stocked.

· Administrative Support: Providing general administrative assistance to management, employees and other departments as required.

· Follow-ups and Coordination: Following up on outstanding paperwork, employee requests, supplier queries and administrative tasks to ensure deadlines are met.

· Confidentiality: Handling employee, company and business information in a professional and confidential manner.

Requirements

· Leaving Cert

· Proficient in Microsoft Suite

· Competent compute skills

· Previous experience an advantage, not necessary

Please note: JCPS Mechanical Ltd is not accepting applications or CVs from recruitment agencies at this time.

Work Location: In person