Office Administrator

Full Time Office administrator required for busy office in Kells Business Park, Kells, Co Meath

Key Responsibilities

• Communication : Answer phone calls, reply to emails promptly, greet visitors and take in deliveries and liase with staff on sites as required.
• Scheduling & Logistics: Manage executive calendars, schedule meetings and onsite works and liase with client re: scheduling and co-ordinate material deliveries on and off site.
• Record Keeping: Maintain accurate physical and digital filing systems, update databases, and prepare letters, quotations, reports, and memos.
• Procurement & Inventory: Monitor and order supplies, track inventory levels, and liaise with external vendors and contractors.
• Finance Support: Handle site expense reports, track quoted works, and work closely with accounts.
• HR & Operations Support: Assist with onboarding new employees when required, organizing company events, and enforcing office policies

Required Skills & Qualifications

• Education: Office administration, business, or a related field preferred but not essential.
• Experience: Min 3 years proven experience in an administrative, office assistant, or customer service role
• Technical Proficiency: Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Soft Skills: Excellent verbal and written communication, confident, high organizational skills, attention to detail, and the ability to maintain confidentiality. Ability to work in a fast-paced environment and work on your own initiative essential and to know when and what to prioritise to ensure an efficient works process.

Hours

• Mon - Thurs 9am - 5pm
• Friday 9am - 4pm

Ideal Candidate Should Be:

• Looking for longevity in a well-established business
• Be driven and enthusiastic about their role
• Have excellent timekeeping
• Have a positive and uplifting attitude
• Be confident in bringing forward new ideas, not afraid to ask questions or challenge existing systems and to introduce new systems or enhance existing systems
• Have strong organisational skills and have good initiative to preplan and prioritise for both meetings and work scheduling and adapt to last minute changes as they occur in a calm and timely manner
• Proficiency in Work & Excel is essential

Benefits

• 21 Days Annual Leave
• Onsite Canteen Services
• Free Car Parking
• Possibility of upskilling through external courses paid for by the company

Pay: From €0.01 per hour

Expected hours: 40.0 per week

Benefits:

• On-site parking

Experience:

• Administrator: 3 years (required)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Location:

• Kells, County Meath (required)

Work Location: In person