Office Administration Manager (1 Year Contract)

WHY JOIN BELLA+CANVAS?

BELLA+CANVAS is the brand behind the T-Shirt movement. Headquartered in Los Angeles, we are the largest manufacturer of premium wholesale apparel in North America. Specializing in high quality, fashion-forward styles, we provide blank garments to decorators, promotional distributors, and brands all over the world.

At BELLA+CANVAS, we're all about providing a place where the entrepreneurial spirit thrives. It’s a collaborative environment where everyone has a voice and great ideas can come from anyone. We seek to ignite the BE DIFFERENT mentality throughout the organization.

Requirements

• Oversee the smooth day-to-day operations of the office and help maintain a professional, welcoming, and well-organized work environment.
• Manage general office administration, including facilities, supplies, service providers, and vendor relationships.
• Act as a friendly and professional first point of contact for visitors, guests, and incoming enquiries.
• Coordinate meeting room arrangements, courier services, office maintenance, and procurement activities.
• Provide administrative support to the Managing Director, including calendar coordination, travel arrangements, meeting scheduling, and expense administration.
• Prepare business correspondence, presentations, reports, and other documentation as required.
• Coordinate internal and external meetings, ensuring logistics and follow-up actions are managed effectively.
• Build positive working relationships with internal teams and external business partners.
• Support employee engagement initiatives, company events, and office activities.
• Assist with ad hoc administrative projects and operational tasks to support the overall business.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related discipline.
• At least 3 years of experience in office management, office administration, executive support, or a similar role.
• Strong organizational skills, with the ability to manage multiple priorities in a fast-paced or retail environment.
• A proactive, positive, and service-minded approach to work.
• Excellent communication and interpersonal skills, with the confidence to interact with stakeholders at all levels.
• High level of professionalism, discretion, and integrity when handling sensitive information.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Good command of both written and spoken English and Chinese.
• A flexible team player who is willing to take ownership and support the business where needed.
• Immediate availability or short notice is highly preferred.

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