Move, Add, Change (MAC) Administrator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position summary

As our MAC Asset Administrator, you’ll own data entry and data quality in our Computerized Maintenance Management System (CMMS) and keep lab users informed. You’ll track the installation, relocation, and removal of laboratory equipment across its full lifecycle, from acquisition through deployment,

maintenance, and final disposal. You’ll also support the Project Manager with scheduling, reporting, and logistics, and serve as the operational link between research staff, facilities, and vendors. The MAC admin will be reporting to the Laboratory and Instrumentation Service (LIS) Manager.

Key responsibilities

• Create, process, review and close out Move, Add, Change (MAC) work orders in the CMMS.
• Manage the full lifecycle of lab assets in the CMMS, from acquisition and installation through usage, scheduled maintenance, and final disposal or redevelopment.
• Keep asset records accurate and up to date, including location, condition, status, and usage, using the CMMS and asset-tracking technology such as RFID.
• Audit CMMS data regularly for completeness and accuracy, and correct discrepancies promptly.
• Generate recurring status reports on work orders, asset conditions, and maintenance activity for management and the Project Manager.
• Maintain thorough documentation and prepare compliance and performance reports for management.
• Monitor capital purchasing and asset requisition systems to anticipate incoming equipment for labs.
• Work closely with research staff, facility management, and vendors to keep asset processes moving and respond proactively to operational needs.
• Take on other facility management and administrative duties as assigned.

Skills and qualifications

Required

• Bachelor’s degree in Life Sciences, Engineering, Laboratory Technology, Business Administration, or related field (or equivalent experience).
• 2+ years’ experience in laboratory operations, asset management, or facilities administration, ideally in an R&D or regulated environment.
• Experience working in a CMMS

Preferred

• Proficiency with asset management software, inventory control technologies (RFID, barcode systems), and electronic recordkeeping.
• Strong organizational and project management skills, with close attention to detail and excellent time management.
• Working knowledge of laboratory equipment and regulatory requirements (e.g., Good Laboratory Practice (GLP), Good Manufacturing Practice (GMP), International Organization for Standardization (ISO) standards).
• Clear communication, verbal and written, with technical staff, management, and vendors.
• Demonstrated ability to analyze processes, identify improvement opportunities, and put solutions in place.

Physical and work environment requirements

• Work in laboratory, office, and facility settings, with occasional lifting or moving of equipment and supplies.
• Ability to conduct walk-throughs and site assessments.
• Ability to lift up to 50 lbs.

Success factors

• High attention to detail and data accuracy
• Communicating frequently and professionally with the client and all

stakeholders

• Proactive about process improvement and regulatory compliance
• Strong collaboration and interpersonal skills
• Focused on safety, efficiency, and continuous improvement

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

79,000.00 – 85,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Bothell, WA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Accepting applications on an ongoing basis until candidate identified.