Mid-Level Commercial / Sales Admin
# Mid-Level Commercial / Sales Admin **Easting Inc.** · Makati · `On-site` 🕒 **Статус:** *Опубликовано: 2 дня назад* · *Источник: Indeed* --- ### About the Role About Us We are an established, 20-year-old group of companies specializing in nationwide importation, distribution, and retail. As we continue to expand our footprint with multiple offices, diverse product lines, and dynamic retail concepts, we are actively looking for driven and highly skilled professionals to help execute our strategic growth plans. Join our vibrant team of young professionals and take on exciting challenges that will stretch your capabilities, accelerate your career, and foster personal growth. Be part of our ongoing success story! 1. Position Overview - Position Title: Mid-Level Commercial / Sales Admin - Department: Commercial Operations / Sales Administration - Reports To: Commercial Intelligence & Sales Operations Officer / Regional Sales Manager - Industry: FMCG / Fine Wine & Beverage Distribution / Multi-Branch Trade - Employment Type: Full-time on-site, Permanent - Location: Main Office- Makati (Group-wide jurisdiction) - Work Schedule: Monday to Friday with two (2) alternating Saturdays per month Core Purpose The Mid-Level Commercial / Sales Admin plays a critical operational role in executing, maintaining, and streamlining the end-to-end sales order pipeline, customer master data, and commercial workflow. Acting as a primary operational bridge between Sales Executives, Supply Chain, Warehouse Logistics, and Accounts Receivable, this position ensures 100% accuracy in sales order processing, pricing application, third-party portal management, and CRM record integrity. 1. Non-Negotiable Educational Background & Qualifications - Bachelor's degree from an accredited college or university in Business Administration, Business Management, Information Technology, Commerce, or a related field. - Candidates with a strong technical/vocational background coupled with direct, hands-on administrative mastery of enterprise ERP systems (specifically Odoo) and commercial data analytics will be considered. 2. Non-Negotiable Core Requirements - Expert-level proficiency in Google Sheets, Google Docs, and shared Google Drive workflows, including real-time operational tracking sheets (e.g., maintaining branch delivery, status tracking, and upload logs). - Proven familiarity with navigating and executing operational tasks inside Odoo ERP (specifically the Sales , CRM , Contacts , and Inventory modules). - Fast turnaround on daily tasks and rigid compliance with verification protocols (e.g., zero-tolerance for price discrepancies between POs and system price lists). 3. Non-Negotiable Skills & Abilities A. Technical & Systems Acumen - ERP / Order Management Proficiency: Deep hands-on experience using enterprise ERP systems (specifically Odoo) for sales order creation, quotation conversions, price checking, discount verification, and customer contact data management. - Commercial Data Literacy: Strong skills in Microsoft Excel and Google Sheets (pivot tables, lookup functions, data validation, and conditional formatting) to track daily sales performance, delivery schedules, and territory account statuses. - Database & File Integrity: Methodical approach to record-keeping, ensuring 100% accuracy in customer master records (TINs, BIR 2303, SEC/DTI registrations, delivery addresses), contract pricelists, and promotional/sample allowances. B. Core Functional Abilities - Cross-Departmental Coordination: Acts as the primary operational liaison coordinating daily workflow between Sales Executives, Accounts Receivable (AR), Purchasing, Supply Chain, System Pickers, and Warehouse Logistics. - High-Volume Order & Inventory Tracking: Proven ability to manage multi-channel, multi-territory order pipelines (across key restaurant groups, luxury hotel POs, retail, and HORECA clients) without accuracy errors or missed delivery lead times. - Problem-Solving & Escalation Management: Proactive identification and escalation of pricing discrepancies, inventory shortages, unapproved discount requests, and fulfillment delays to the Sales Manager or Commercial Operations Lead. 4. Non-Negotiable Experience - Years of Experience: Minimum of 2–3 years of direct administrative experience supporting commercial, B2B sales, key account management, or trade distribution teams. - Industry Context: Direct experience in FMCG, beverage/spirits distribution, or multi-branch commercial operations handling varied client receiving schedules (e.g., HORECA/On-Trade accounts, key restaurant groups, and central warehouses). - Process Automation / Turnaround Environment: Hands-on experience working in digital transition environments (e.g., transitioning from manual spreadsheet tracking to integrated ERP/Odoo workflows and external B2B procurement portals). 5. Key Responsibilities & Daily Operational Workflows A. Sales Order & Purchase Order Processing (Odoo & Multi-Channel) - Receive and review Purchase Orders (POs) daily across email, client portals, and communication channels following designated account receiving schedules. - Encode and generate Sales Quotations/Orders in Odoo Sales Module, carefully verifying account names, delivery dates, item SKUs, bottle quantities, and approved discounts. - Perform strict Price Difference Verification : Immediately hold and escalate any order where the client PO price differs from Odoo system pricing to the Sales Manager and Purchasing Department prior to processing. - Attach required documentation (official POs, written discount approvals, signed proforma invoices) to Odoo Log Notes for warehouse picking and accounting audit compliance. B. B2B Client Portals & Accounts Receivable (AR) Support - Monitor and manage external client procurement portals (e.g., Coupa Supplier Portal). - Track daily order fulfillment statuses in Odoo from "In-Transit" to "Delivered". - Retrieve and download signed Sales Invoices (SIs) upon delivery confirmation, upload required SI details to Coupa, update shared Google Sheets logs, and notify Accounts Receivable upon completion. C. CRM & Customer Master Data Administration - Create and update customer contact records in the Odoo CRM/Contacts Module, ensuring clear categorization between Individual (key decision-makers, procurement managers, chefs) and Company (branches, parent companies, delivery points). - Ensure all accreditation documents (BIR 2303, SEC/DTI certificates, SSI accreditation forms, tax identification numbers) are correctly validated and configured in Odoo prior to account activation. - Maintain pipeline accuracy across CRM stages (Lead Generation, Qualification, In Development, In Closing, Won Accounts). D. Request for Samples (RFS) & Commercial Support - Process and verify Request for Samples (RFS) inside Odoo for product demos, wine tastings, staff trainings, and promotional activations. - Verify RFS details against approved requests, route for Sales Admin and Executive approvals, trigger stock shipment requests, and distribute Stock Withdrawal (SW) numbers to Warehouse and Accounting teams. - Compile and transmit end-of-shift reports (e.g., Daily Summary / EDS) to executive management. If you wish to confirm your continued interest in this role, please fill out this form: https://forms.gle/qXExjG4zSMYpiVgTA NOTE: Only applicants who complete the form above will proceed to the next stage of the hiring process. Job Type: Full-time Pay: Php28,000.00 - Php35,000.00 per month Benefits: - Additional leave - Employee discount - Health insurance - Life insurance Education: - Bachelor's (Required) Work Location: In person
Наблюдалась 2026-09-30, впервые 2026-09-28, источник — Indeed.