Manager, Executive Office and Governance

JOB DESCRIPTION

Summary/Objective

ASAE helps associations, and the professionals who lead, manage, and work in them, transform society through the power of collaboration. ASAE is seeking a highly organized professional to serve as Manager, Executive Office and Governance. Candidates must be able to work in a diverse, inclusive, and collaborative environment where colleagues are engaged, respect and support each other, hold themselves accountable, and celebrate their work.

The Manager, Executive Office and Governance provides dedicated support for Board governance, Executive Office operations, and special projects. Reporting to the Chief Public Policy and Governance Officer, this role assists board and committee meetings, nominations and elections, board orientation and development, governance records, and policy maintenance. The role also keeps the Executive Office running smoothly by coordinating leadership team meetings, supporting executive communications and budgets, and leading special projects on behalf of the President and CEO and the Chief Public Policy and Governance Officer.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Governance

- Manages logistics for the three ASAE Board of Directors meetings each year, working closely with the Chief Public Policy and Governance Officer to prepare agendas, materials, and follow-up. - Works with the Executive Office team to establish a timeline for board materials; plans and coordinates board books through the board portal (OnBoard) and prepares minutes of board meetings. - Manages and prepares schedules for the ASAE Board of Directors and Executive Committee during the ASAE Annual Meeting and Exposition. - Plans and prepares materials for orientations of the new Board of Directors. - Manages logistics for the Leadership Committee from the initial call for nominations through installation of new board members, ensuring compliance with bylaw requirements. - Supports development of committee meeting agendas, organizes in-person and virtual meetings, and assists with projects related to each committee. - Works with Meeting Operations on costs associated with board meetings. - Maintains governance records, bylaws, and board policies, and tracks approved changes.

Executive Office Operations

- Assists the Vice President, Corporate Communications in drafting communications, talking points, and other documents for the Executive Office and Executive Committee. - Supports the President and CEO in developing communications with the Board of Directors, with a strong emphasis on understanding the voice of the CEO. - Manages and updates the governance calendar throughout the year. - Works with the Meetings team on signature meeting schedules for the CEO and Board Chair, including mandatory events and events to consider. - Serves as a liaison between the Executive Office and other departments to keep priorities, timelines, and information aligned.

Essential Skills

- Strong project management skills, with the ability to manage multiple projects, deadlines, and details simultaneously. - Working knowledge of nonprofit governance principles, parliamentary procedure (Robert's Rules of Order), and 501(c)(6) and 501(c)(3) governance requirements. - Highly organized, with the ability to prioritize and multitask effectively. - Ability to thrive in a fast-paced, high-pressure environment. - Effective written and verbal communication skills, including the ability to write in an executive's voice. - Proactive problem solver who anticipates needs. - High degree of confidentiality and discretion. - Advanced skills in Microsoft 365. - High level of customer service and interpersonal skills. - Flexible and willing to take on duties as assigned.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits

• Flexible Work Hours
• Medical, Dental, Vision
• Prescription Plan
• Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account
• Generous 401k Retirement Plan
• Employee Assistance Program (EAP)
• AFLAC
• Legal and Identity Theft Plans
• Company Paid Professional Development
• Tuition Reimbursement

Thank you for your interest in joining our team! To ensure we can give every candidate fair and equal consideration, we ask that all applications be submitted through our official online application portal.

Unfortunately, we're unable to process applications received via email or other methods, as our system is designed to track and review all submissions through the portal. This helps us keep the process organized and ensures no application gets overlooked.

We truly appreciate your understanding and look forward to reviewing your application through our online system.