Logistics Coordinator

Company Description Responsible for ensuring all international movements by road, air or sea comply with UK and International customs regulations and laws.

Job Description Main Duties:

• Plan, prepare, and coordinate domestic and global freight movements for Heritage, Test Team, Hospitality, Fan Activation
• Liaise with internal departments and stakeholders on critical consignments and shipment requirements.
• Manage the shipping documentation, commercial invoices, ensuring accuracy, secure handling, and compliance with airline, customs, and Known Consignor requirements.
• Maintain compliance with Known Consignor security protocols, associated documentation, and secure packing regulations.
• Liaise with freight forwarders, airlines, couriers, and logistics partners to ensure timely dispatch, transit, and delivery of freight.
• Oversee the preparation and administration of European ATA Carnets, including item listing, valuation accuracy.
• Track shipments from dispatch to delivery, escalating delays or risks and providing proactive updates to internal teams.
• Support non-race shipments including sea freight, air freight, hand-carries, critical spares, and return freight from global events.
• Maintain accurate logistics and customs records, ensuring documentation is audit-ready and aligned with HMRC, CAA, and internal compliance requirements.
• Assist with continuous improvement activities to enhance logistics efficiency, cost control, and customs compliance within the department.
• Assist with the management and inventory of special customs regimes, Temporary Admissions, Customs Warehousing and Inward Processing

Key Accountabilities:

Fulfil all organisational expectations, including but not limited to the following:

• Understand and work in line with Williams Values & Behaviours, encouraging others to do the same.
• Ensure understanding of and compliance with health and safety obligations.
• Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.
• Ensure you adhere to brand rules and maintain high standards of department presentation.
• Work to quality standards and identify and contribute ways to continuously improve department and personal performance.
• Ensure understanding of cost cap rules and requirements.

Core Competencies:

• Proven experience in logistics role preferably in Motorsports
• Knowledge of customs regulations, import/export procedures, and trade compliance standards.
• Familiarity with customs documentation
• Strong planning and organisational skills
• Excellent attention to detail and organizational skills
• Ability to work independently and collaboratively in a fast-paced environment
• Strong communication skills

Qualifications and Experience Level:

• At least 2 years’ experience in a logistics role
• Experience in motorsport
• Holder of Forklift Licence (Preferred not essential)
• IATA Dangerous Goods
• Known Consignor level 11 (Preferred not essential)