Liaison Officer

The Business Support Officer provides administrative and operational support for the company's branch expansion initiatives by managing recruitment and talent pooling, lease documentation, business registrations, and regulatory compliance. This role coordinates with internal departments, government agencies, lessors, and external stakeholders to ensure that all documentary and manpower requirements are completed efficiently prior to branch operations.

Key Responsibilities

1. Recruitment & Talent Pooling

• Source, screen, and coordinate applicants for current and future manpower requirements.
• Maintain an active talent pool for key operational positions.
• Schedule interviews and coordinate with department heads during the hiring process.
• Prepare pre-employment documentation and assist in onboarding activities.
• Monitor staffing requirements for existing and upcoming branches.

1. Lease Documentation & Administration

• Prepare, organize, and maintain lease agreements and all related rental documentation.
• Coordinate with lessors regarding documentary requirements and lease renewals.
• Ensure completeness and proper filing of lease contracts and supporting documents.
• Maintain a database of lease terms, expiration dates, and rental obligations.

1. Business Registration & Regulatory Compliance

• Process business registrations, permits, and licenses, including but not limited to:
• DTI Registration
• BIR Registration
• Mayor's Permit
• Barangay Clearance
• Other government permits and regulatory requirements
• Coordinate with government agencies to ensure timely processing and renewal of permits.
• Monitor permit validity and renewal schedules to maintain business compliance.

1. Administrative & Business Support

• Coordinate with HR, Finance, Operations, and Management regarding branch opening requirements.
• Maintain organized records of legal, administrative, and regulatory documents.
• Prepare reports and updates on recruitment status, permit processing, and lease documentation.
• Perform other administrative and operational support functions as assigned by Management.

QualificationsEducation

• Bachelor's Degree in Business Administration, Human Resource Management, Management, Office Administration, Legal Management, or any related field.

Experience

• At least 1–2 years of relevant experience in recruitment, administration, documentation, compliance, or related functions.
• Fresh graduates with strong internship experience in HR, administration, or business operations are encouraged to apply.

Knowledge

• Basic knowledge of recruitment and hiring processes.
• Familiarity with business permits and government registrations is an advantage.
• Understanding of lease documentation and contract filing is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

Skills

• Strong organizational and documentation skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Strong coordination and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Resourceful and proactive in resolving administrative concerns.
• Knows how to drive a motorcycle/4-wheels

Personal Attributes

• Highly organized and dependable.
• Professional with a high level of integrity and confidentiality.
• Willing to travel to government offices, branch locations, and lessor meetings when necessary.
• Adaptable and capable of working in a fast-paced, growing organization.
• Team-oriented with a customer-service mindset.

Benefits:

• Free parking

Work Location: In person