Legal Assistant - Trusts & Estates
# Legal Assistant - Trusts & Estates **Tonkon Torp LLP** · Portland, OR 97201 · `On-site` 🕒 **Статус:** *Опубликовано: 10 дней назад* · *Источник: Indeed* --- ### About the Role - Competitive salary $56,000 to $95,300/year (DOE) - Generous Paid Time Off policy - Medical, dental, vision, flexible spending accounts, EAP, and more - Retirement contribution - Commuter benefits - Minimum of three in-office workdays per week Tonkon Torp, a prominent, full-service firm in Portland, Oregon, is looking for a motivated and detail-oriented Trusts & Estates Legal Assistant to join our busy Trusts & Estate Department immediately. Ideal candidates should be exceptionally organized, careful proofreaders with disciplined habits for managing a high-volume desk. They must be able to manage numerous client matters, anticipate next steps, and communicate professionally and compassionately with clients and colleagues. This role requires consistent follow-through and comfort working in a busy, deadline-driven environment. Hybrid work may be available after the first 90 days of employment. Since 1974, Tonkon Torp has provided exceptional legal counsel and business-minded solutions to clients in Portland, Oregon, and beyond. Our dynamic workplace includes a diverse array of enthusiastic, team-oriented lawyers, support staff, and administrators. As a Legal Assistant you will play a central role in helping attorneys deliver timely, high-quality service. Typical duties may include: - Prepare documents including, editing, proofing, and finalizing format of estate-administration documents in compliance with department or courts - Coordinate document execution requirements, including signatures, witnesses, notarizations, and occasional signings outside the office - Communicate professionally and compassionately with clients - Obtain complete and accurate information and documents from clients and professional advisors - Handle potential new client calls, running conflict checks, and prepare new business memos - Order public records including birth, death, and marriage certificates - Manage and maintain calendars. Including schedule and coordinate appointments, meetings, conference calls, and independently monitor and follow up on deadlines - Maintain organized electronic files and dependable desk-management systems, including task lists, checklists, calendar reminders, and matter trackers, to prioritize work and keep deadlines and follow-up tasks visible - Track outstanding items, anticipate next steps, identify missing documents, information, or signatures, and keep attorneys and paralegals informed of status and potential delays - Manage client billing, including review and edit pre-bills, and sending bills to clients The ideal candidate has: - Three years of experience as an assistant supporting trusts and estate attorneys or similar applicable work experience preferred - Familiarity with estate-planning documents and execution requirements, including wills, trusts, powers of attorney, and advance directives - Strong attention to detail and accuracy, particularly with names, dates, figures, defined terms, signatures, notarizations, and filing requirements - Careful proofreading skills and the patience to review completed work thoroughly before submitting it - Ability to anticipate the next steps in a matter and proactively identify missing documents, information, signatures, or follow-up tasks - Exceptional organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, solve problems, and take initiative with minimal supervision - Strong work ethic and be able to consistently produce high-quality work in response to tight deadlines - Proficiency in Microsoft Office, Adobe Acrobat (or similar), DocuSign, Excel, and PowerPoint and a willingness and ability to learn new systems. - Excellent keyboarding, grammar, spelling, and proofreading skills - Excellent verbal and written communication skills with clients, firm members, and other professionals - Exceptional interpersonal and customer service skills, and ability to maintain composure in stressful situations. This is a full-time position working 40 hours per week in a professional office and/or home office environment. Work may occasionally require more than 40 hours per week, including evenings and weekends, to perform essential duties. The position involves sitting or standing at a desk for long periods, frequent computer use, clear communication with attorneys and staff, operation of standard office equipment, and work in a professional office environment with ability to work under tight deadlines and multitask. Tonkon Torp will provide reasonable accommodations to qualified individuals with disabilities, unless doing so creates undue hardship. Pursuant to Oregon law, Tonkon Torp does not request or require disclosure of the applicant's age or date of birth or when the applicant attended or graduated from any educational institution prior to completing an initial interview, except when such information is required to affirm that the applicant meets bona fide occupational qualifications or to comply with any provision of federal, state or local law, rule or regulation. We comply with Oregon and Portland fair chance hiring laws. In Portland, criminal history is considered only after a conditional offer of employment. Job Type: Full-time Pay: $56,000.00 - $95,300.00 per year Benefits: - 401(k) - AD&D insurance - Dental insurance - Disability insurance - Employee assistance program - Flexible spending account - Health insurance - Life insurance - Paid sick time - Paid time off - Parental leave - Referral program - Retirement plan - Tuition reimbursement - Vision insurance People with a criminal record are encouraged to apply Work Location: In person
Наблюдалась 2026-10-20, впервые 2026-10-09, источник — Indeed.