Legal and HR Executive

We are seeking a proactive, resourceful and confident Legal and HR Executive to manage the legal, HR, compliance and administrative activities of Oil & Gas International FZC and its affiliates. The ideal candidate will take ownership of responsibilities, work independently, anticipate issues and communicate clearly, confidently raising concerns and recommending practical solutions. The role covers commercial contracts, debt recovery, recruitment, employee onboarding and offboarding, insurance administration and corporate document renewals.

Key Responsibilities

Commercial Contracts and Legal Documentation

· Draft, review and negotiate commercial contracts, memoranda of understanding (MOUs), non-disclosure agreements (NDAs) and other legal documents to protect the Company’s interests.

· Independently draft joint venture, agency, representation and partnership agreements, as well as oilfield tools and equipment rental and service agreements.

· Prepare and update company policies, terms and conditions, contractual templates and other legal and corporate documents for the Company and its affiliates.

Debt Recovery and Litigation Support

· Prepare and arrange the filing and service of legal notices through Dubai Courts to defaulting customers and other debtors, coordinating with authorised representatives where required.

· Initiate and coordinate legal proceedings against defaulting debtors following management approval and in liaison with external counsel.

· Liaise with external law firms on the Company’s legal matters, provide supporting documents, monitor case progress and deadlines, and report developments to management.

· Prepare case briefs, factual summaries, chronologies, supporting evidence and key arguments for ongoing litigation matters in coordination with external counsel.

Corporate Affairs and Document Legalisation

· Initiate and coordinate notarisation, attestation and other legalisation procedures for company documents with relevant authorities, embassies and service providers.

· Initiate and coordinate company incorporation processes upon management instruction, including documentation, applications and liaison with relevant authorities and advisers.

Compliance and Due Diligence

· Support anti-money laundering (AML) compliance for the Company’s gold and diamond business, including customer identification, beneficial ownership checks, risk assessment, screening, recordkeeping and escalation of concerns through the designated compliance process.

· Conduct due diligence on clients and customers, and coordinate supplier prequalification, including verification of corporate documents, licences and relevant compliance information.

Recruitment and Performance Management

· Liaise with department heads to prepare and update job descriptions and key performance indicators (KPIs), and initiate recruitment for approved vacancies, including advertising, screening and interview coordination.

· Coordinate and conduct employee performance evaluations with department heads, consolidate feedback and document outcomes and agreed follow-up actions.

Employee Onboarding and Offboarding

· Manage complete employee onboarding and offboarding, including employment documentation, induction coordination, internal system updates, asset handover or recovery, clearances and settlement coordination.

· Prepare HR letters and documentation, including offer letters, employment contracts, confirmations, salary certificates, warnings, resignation acknowledgements and separation documents.

· Initiate and coordinate employee visa processing, renewals and cancellations with the relevant authorities, PROs and service providers, and maintain accurate employee records.

Insurance Administration

· Administer employee medical insurance for the Company and its affiliates, including enrolment of new employees and eligible dependants, amendments, deletions and annual renewals.

· Coordinate property all risks, public liability and workmen’s compensation insurance for the Company and its affiliates, maintaining policy records and arranging timely annual renewals.

Corporate Renewals and Office Administration

· Maintain current official documents for the Company and its affiliates, including trade licences, establishment cards and chamber of commerce registrations. Track expiry dates and coordinate annual renewals or other renewals as applicable.

· Manage the Company’s du SIM card connections and Etisalat internet and Wi-Fi services, including activations, cancellations, account updates and annual renewals where applicable.

· Coordinate administrative services, including pest control and related office requirements, and maintain service records and renewal schedules.

Qualifications and Experience

· Bachelor of Laws (LLB) is mandatory.

· Minimum two years of experience in the legal field, with hands-on experience in commercial contract drafting and review.

· Practical experience using ERP systems for maintaining records, processing requests and managing workflows.

· Demonstrated ability to independently draft the agreements listed above, and knowledge of AML compliance relevant to the gold and diamond business.

· Working knowledge of UAE corporate, employment, visa and document legalisation procedures. Relevant HR and administrative experience is preferred.

· Experience in oil and gas, equipment rental or a related commercial environment is an advantage.

Pay: AED3,000.00 - AED4,500.00 per month

Work Location: In person