Junior Accounts Payable Administrator
# Junior Accounts Payable Administrator **Cascadia Scientific** · Surrey, BC · `On-site` 🕒 **Статус:** *Опубликовано: 3 дня назад* · *Источник: Indeed* --- ### About the Role Company Overview Cascadia Scientific empowers mining operations with independent, precision-grounded energy insights that enable safer, smarter, and more sustainable decisions. Our technology helps mining companies understand the true drivers of energy use and waste, improve cost per tonne, strengthen fleet performance, and turn complex operational data into actionable intelligence. We’re a tight-knit, values-driven team committed to professionalism, empathy, innovation, and practical problem-solving. We work collaboratively on high-impact challenges, and our work directly influences real-world mining operations and the future of sustainable, efficient mining. Cascadia Scientific is a fast-growing scale-up with approximately 50 employees and a global customer base. This is a part time, flexible, in person position. The successful candidate will be organized, detail-oriented, and eager to learn in a fast-paced scale-up environment. They will take ownership of their responsibilities, work collaboratively with the CFO and team, and demonstrate initiative, adaptability, and sound judgment while seeking guidance when needed. Job Overview You will help ensure supplier invoices and employee expenses are accurately recorded, properly approved and ready for payment. You will maintain organized financial records, respond to supplier inquiries, and assist with accounts payable reconciliations and month-end activities. This role may be well suited to someone starting their accounting career or looking for a part-time opportunity with flexibility, while contributing to the team’s day-to-day accounting needs. Key Responsibilities Invoice and Expense Processing: - Monitor the accounts payable inbox and organize incoming invoices, credit notes and supporting documents. - Review invoices for accuracy, completeness, duplicate charges and required documentation. - Match invoices to purchase orders and evidence of receipt, where applicable. - Obtain required approvals and follow up on missing information or discrepancies. - Enter supplier invoices, credit notes and approved employee expenses into QuickBooks Online. - Apply general ledger accounts, customer or project allocations, classes and tax codes in accordance with company procedures. - Apply GST/HST and BC PST coding under the CFO’s guidance, escalating unfamiliar transactions. - Assist with foreign-currency invoices and ensure transactions are recorded in the appropriate company’s accounting records. Payment preparation and supplier support: - Prepare proposed payment runs and supporting documentation for CFO review and authorization. - Prepare payment instructions for approved EFT, wire, cheque or other payments in accordance with company procedures. - Record authorized payments and provide remittance information to suppliers. - Maintain supplier records and follow verification procedures when setting up new suppliers or processing changes to banking details. - Respond professionally to supplier inquiries and help resolve invoice and payment discrepancies. - Reconcile supplier statements and investigate missing invoices, unapplied credits and payment differences. Reconciliations and financial records: - Monitor outstanding payables and flag overdue items and upcoming payment deadlines. - Assist with corporate card and employee expense reconciliations. - Support month-end and year-end activities by identifying unrecorded invoices, preparing reconciliation schedules and gathering supporting documentation. - Maintain complete and organized electronic records for accounting and audit purposes. - Handle confidential financial, employee and supplier information appropriately. - Assist with related accounting administration and improvements to invoice and expense processing Qualifications and Skills: - Foundational knowledge of bookkeeping and accounts payable, gained through education, training or practical experience. - Strong attention to detail and accurate data-entry skills. - Good organizational skills, with the ability to manage deadlines and follow up on outstanding items. - Clear and professional written and verbal communication. - Working knowledge of Microsoft Excel, Outlook and electronic document management. - Ability to follow established procedures, maintain confidentiality and recognize when an issue requires review. - Willingness to learn accounting software and digital invoice-processing tools. - Ability to work from our Surrey office according to the agreed schedule, subject to applicable accommodation requirements. - Legally authorized to work in Canada. Nice to Have: - Experience using QuickBooks Online. - Previous accounts payable, bookkeeping or accounting administration experience. - Accounting or bookkeeping coursework, a certificate or a diploma. - Familiarity with GST/HST, BC PST, employee expense systems or foreign-currency transactions Pay: $24.00-$26.00 per hour Expected hours: 20.0 per week Benefits: - Flexible schedule - On-site parking Ability to commute/relocate: - Surrey, BC: reliably commute or plan to relocate before starting work (required) Application question(s): - Do you live in Great Vancouver area? - Have you used accounting software such as QuickBooks Online? - Are you able to work from our Surrey office according to the schedule outlined in the job posting? - Do you have experience entering invoices, processing expenses, reconciling accounts, or performing similar administrative tasks? - Are you legally authorized to work in Canada? Work Location: In person
Наблюдалась 2026-10-17, впервые 2026-10-14, источник — Indeed.