Junior Accountant

JOB DESCRIPTION

Junior Accountant | Heavy Equipment Rental

Salary: Please state your expected salary

Role Overview

The Junior Accountant will be responsible for recording and maintaining the company's day-to-day financial transactions in QuickBooks. The role will mainly support

equipment-rental invoicing, supplier accounting, equipment-related expenses, petty cash and general accounting activities.

QuickBooks Accounting

• Record daily accounting transactions accurately in QuickBooks.
• Create and maintain customer, supplier and expense accounts.
• Prepare sales invoices, purchase bills, receipts, payment vouchers and journal entries.
• Classify transactions under the correct customer, supplier, equipment and expense category.
• Ensure that all accounting entries are supported by proper documents and approvals.
• Assist with month-end closing and reconciliation of QuickBooks balances.
• Identify accounting differences and make corrections after obtaining approval.
• Ensure all transactions are recorded accurately and on time.

Equipment-Rental Accounting

• Prepare customer invoices based on rental agreements, approved timesheets, equipment usage and agreed rental rates.
• Verify rental periods, mobilisation and demobilisation charges, operator charges, overtime and other recoverable costs before invoicing.
• Maintain records of rented machinery, customer sites and rental commencement and completion dates.
• Coordinate with the operations team to obtain signed timesheets, delivery notes, purchase orders and supporting documents.
• Maintain customer-wise and equipment-wise rental schedules.
• Reconcile rental invoices with rental agreements and operational records.
• Record customer advances, security deposits and other rental-related transactions correctly.
• Assist in tracking active, completed and pending equipment-rental contracts.

Accounts Payable and Supplier Accounting

• Record supplier invoices relating to equipment maintenance, spare parts, fuel, transportation, subcontractors and other operating expenses.
• Verify supplier invoices against purchase orders, delivery notes and approvals before recording them.
• Maintain accurate supplier ledgers and payment schedules.
• Prepare supplier reconciliations and resolve differences with supplier statements.
• Assist in preparing payment vouchers and supplier payment requests.
• Monitor supplier advances, deposits and outstanding balances.
• Ensure that duplicate, incorrect or unsupported supplier invoices are not recorded or processed for payment.
• Maintain records of pending supplier invoices and unrecorded expenses.
• Coordinate with suppliers regarding missing invoices, statements and supporting documents.

Equipment, Maintenance and Operating Expenses

• Record fuel, repair, maintenance, spare-parts and transportation expenses under the correct equipment and expense categories.
• Maintain equipment-wise expense and cost records.
• Coordinate with the operations and workshop teams to obtain maintenance invoices and supporting documents.
• Assist in tracking repair and maintenance costs for individual machinery.
• Maintain records of equipment purchases, disposals and transfers.
• Assist in updating the fixed-asset register for machinery, vehicles, office equipment and other assets.
• Record depreciation entries as instructed by the senior accountant or management.
• Assist in reconciling the fixed-asset register with the accounting records.
• Identify unusually high repair, fuel or operating expenses and report them to management.

Cash and Petty-Cash Accounting

• Maintain daily petty-cash records with complete supporting documents.
• Verify petty-cash claims, receipts and approvals before recording them.
• Conduct regular petty-cash reconciliations and report any differences.
• Maintain records of cash advances provided to drivers, operators, employees and site personnel.
• Follow up on the timely settlement of employee and operational advances.
• Ensure all cash expenses are properly approved and supported by valid documents.

Position: Junior Accountant Department: Accounts and Finance

Job Type: Full-time

Application Question(s):

• Do you have a valid UAE Driving License?
• What is your expected/requested salary?
• How many years have experience in QB?
• When can you join?

Work Location: In person