Inventory Executive

About CTF

CTF Consoles is a Dubai based designer and manufacturer of technical furniture and control room consoles. We supply mission critical environments across the GCC, Asia, Africa, Europe and the USA, including oil and gas, air traffic control, security, government and broadcast.

The Role

We are looking for a hands on Inventory and Logistics Officer to control the full material flow of our factory, from purchase order to final delivery on site. You will make sure nothing enters stores without being received, inspected and recorded, nothing leaves without an approved requisition or dispatch instruction, and every delivery leaves with a complete document pack. You will report to the Production and Procurement Manager.

Key Responsibilities

Purchasing and suppliers

• Raise and issue local and international purchase orders after price approval
• Source quotations from local and international suppliers, and compare price, lead time and quality
• Onboard new suppliers and maintain the approved supplier list and performance records
• Maintain the pending supplier delivery list and chase delayed supplies
• Match supplier invoices with purchase orders and GRNs for Accounts
• Handle supplier returns, warranty claims and credit notes

Receiving, QC and stores

• Inspect all incoming material against the purchase order and delivery note, with photo records
• Post GRNs in the ERP on the day of receipt
• Keep stock organised, labelled and accurate through weekly stock checks
• Issue material only against approved requisitions and valid job numbers
• Lead the month end stock count and prepare the monthly stock report
• Manage slow moving and obsolete stock, tools, consumables and client samples

Powder coating and outsourced services

• Prepare delivery notes for powder coating and other outsourced services
• Arrange transport and track batches out and back
• Inspect returned coated material, and route rejects for rectification or re-coating

Dispatch, logistics and shipments

• Prepare site delivery notes and complete dispatch packs (packing lists, certificates, shipping documents)
• Assign vehicles and drivers, book forklifts and arrange outsourced transport
• Collect signed delivery documents and site commissioning reports, and upload them to the ERP
• Manage import and export shipments, including freight quotes, Incoterms, certificates of origin and customs clearance with forwarders and clearing agents

Service support

• Prepare service delivery notes and keep a live tracker of open service jobs

Requirements

• 3+ years’ experience in inventory, stores, procurement or logistics, ideally in a manufacturing or fabrication environment in the UAE
• Hands on experience with an ERP or inventory management system
• Working knowledge of import and export documentation, Incoterms and UAE customs processes
• Strong attention to detail and discipline with documentation
• Good communication skills in English, with the confidence to follow up suppliers and escalate issues early
• Strong Excel skills

Nice to Have

• Experience with metal, steel or furniture manufacturing materials

Pay: AED4,000.00 - AED5,000.00 per month

Work Location: In person