Inventory Controller & In-Charge

We are looking for a responsible, detail-oriented and proactive Stock Controller cum Store In-Charge to oversee inventory control, local procurement coordination and material documentation.

The ideal candidate should be capable of independently managing the complete flow of materials, from purchase initiation and goods receiving to inventory recording, storage and final delivery.

KEY RESPONSIBILITIES

1. Procurement & Purchase Coordination

• Coordinate local purchases based on approved supplier details and product specifications provided by the Sales Team in quotation files.
• Prepare and issue Purchase Orders (POs) to suppliers.
• Follow up with suppliers to ensure timely procurement and delivery.
• Ensure purchased products match the required specifications, quantities and agreed prices.
• Monitor purchase requirements and maintain proper procurements documentation.

1. Inventory & Stock Control

• Maintain accurate and updated inventory records.
• Receive incoming goods and verify quantities and product specifications against purchase orders.
• Prepare and record Goods Received Notes (GRNs).
• Create and maintain proper inventory item codes and product descriptions.
• Ensure systematic product identification, labelling, racking and storage.
• Monitor stock movements and maintain proper stock traceability.
• Identify minimum stock levels and initiate timely replenishment.
• Conduct periodic physical stock counts and reconcile discrepancies with ERP records.

1. Order Processing & Dispatch

• Prepare Delivery Orders (DOs) based on customer Purchase Orders.
• Coordinate picking, packing and dispatch of materials.
• Verify product codes, descriptions and quantities before delivery.
• Ensure timely and accurate material delivery in coordination with the Sales Team.
• Maintain proper records of all incoming and outgoing stock movements.

CANDIDATE REQUIREMENTS

• Previous experience in store management, inventory control, stock control or procurement coordination.
• Practical knowledge of purchase orders, GRNs, delivery orders and inventory documentation.
• Experience using Tally and/or other ERP or inventory management systems.
• Good understanding of stock management, inventory coding, reconciliation and physical stock control.
• Proficiency in MS Excel and general computer applications.
• Good organisational, coordination and communication skills.
• Ability to work independently and coordinate effectively with different departments.
• Honest, responsible and detail-oriented, with a strong sense of accountability.