Inventory Controller

Job Description – Inventory Controller Job Summary Job title Inventory Controller (Materials & Stores) Department Procurement / Stores Industry Real Estate – Property & Facilities Management Reports to Head of Procurement Location Dubai, UAE Scale Approx. 400 buildings; annual material purchases of about AED 10 million About the Role We manage around 400 buildings and buy a large volume of materials every year. We are looking for an Inventory Controller to own inventory planning, stock accuracy and cost control. You will lead the Purchasing and Store teams, track market prices, and make sure the right materials are available at the right time and at the right cost. Key Responsibilities 1. Procurement Planning • Prepare and update a rolling 3–6 month material order plan based on usage history, season market prices and stock on hand. • Maintain the approved stock list. Classify items by usage value (ABC) and demand, and review the list every quarter. • Calculate order quantities with a safety buffer. Recommend LPO size, partial deliveries and whether to order for 3 or 6 months. • Support price negotiation with key vendors, compare vendor prices and evaluate new vendors on price, quality and delivery. • Highlight the risks of locking prices (price drops, over-ordering) to management before approval. 2. Store and Stock Control • Control receipt, storage, issue and return of materials as per approved procedures. • Monitor GRNs against LPOs for quantity and quality. • Set and review minimum, maximum and reorder levels to avoid stock-outs of critical items. • Carry out cycle counts and the annual stock-take. Manage bin locations, labelling and store layout. • Reconcile stock, work-order issues and purchases every month. Investigate variances, zero-priced issues and unexplained usage. • Identify slow-moving, non-moving and excess stock, and propose reuse, return to vendor or write-off. 3. Controls and Compliance • Make sure every purchase has a valid need, available budget and an approved LPO. • Flag split orders, duplicate purchases and purchases outside the plan. • Track partial deliveries, pending balances and vendor delivery performance. • Ensure correct issue approval, property-wise charging, item codes and unit prices in Yardi. • Reconcile LPOs, GRNs and supplier invoices with the Finance team. • Keep store records audit-ready and support internal and external audits. • Follow company policies and health and safety rules in the store. 4. Reporting and Analysis • Prepare monthly reports: stock value and ageing, purchase vs. usage, plan vs. actual, price variance, savings and exceptions. • Maintain the purchase and usage dashboard and present findings to management. • Forecast material spend by property and category for budget reviews. Qualifications • Bachelor's degree in Engineering (Civil, Mechanical, Electrical or Industrial), Supply Chain, Logistics or Business Administration. • Certification such as CSCP, CPIM or CIPS is an advantage. • MBA or Master's in Supply Chain or Operations is a plus. Experience • 8–12 years in inventory control, materials management or procurement, including at least 4–5 years in a supervisory role. • Experience in real estate or facilities management is preferred. • Experience with high-volume purchasing and multi-site inventory. • Experience leading buyers, storekeepers and store assistants. Skills • Inventory methods: ABC analysis, EOQ, min-max, safety stock / FEFO and cycle counting. • Good knowledge of material prices and market trends. • Strong negotiation and vendor management. • ERP systems (Yardi preferred; SAP, Oracle or similar) and advanced MS Excel. • Strong planning, forecasting and analytical skills. • Clear communication with Projects, Finance, Maintenance and senior management. • High integrity, attention to detail and a cost-control mindset.

Pay: AED5,000.00 - AED10,000.00 per month

Work Location: In person