Independent Contractor, Egnyte System Administrator / Data Steward

Independent Contractor, Egnyte System Administrator / Data Steward

What You’ll Do

As an independent contractor serving as our Egnyte System Administrator / Data Steward, you will support the day-to-day administration, organization, and governance of Vaniam Group’s Egnyte environment, a key repository for client work, client-facing materials, and audit-related documentation. You will manage user and folder permissions, create and maintain project folder structures, organize and relocate data into the appropriate domains and folders, and respond to data governance and compliance alerts. Working closely with IT Operations, you will take ownership of routine platform administration with limited supervision, balancing user needs with security and governance requirements so employees can access the information they need while sensitive and client data stays appropriately controlled.

A Day in the Life

• Egnyte Administration and Access Management
• Process user access and folder permission requests
• Create, modify, and remove access based on approved requests
• Apply role-based and group-based permissions following least-privilege principles
• Support onboarding, offboarding, and changes to user access
• Help maintain user groups and access across multiple Egnyte domains
• Conduct periodic permission reviews and identify outdated or unnecessary access
• Avoid one-off individual grants when group-based access is appropriate, and document justified exceptions
• Folder and Project Management
• Create standardized folders for new clients, projects, and initiatives
• Maintain approved naming conventions, templates, and folder structures
• Move and reorganize files and folders when information is stored in the wrong domain or location
• Identify and help resolve duplicate, misplaced, or outdated content
• Coordinate larger data moves with IT Operations when changes could affect users or active projects
• Support an organized and intuitive Egnyte environment across business and client areas
• Data Governance and Compliance
• Monitor and respond to Egnyte Secure & Govern and platform alerts
• Review alerts involving unusual access, mass downloads or deletions, sensitive-content exposure, or risky sharing
• Investigate alerts, document findings, and escalate suspected security incidents to IT Operations promptly
• Review external sharing links and recommend or perform appropriate remediation
• Assist with scheduled access reviews and other data governance activities
• Support established data retention and destruction processes as directed
• AI Integration
• Leverage approved AI tools to improve productivity, efficiency, and quality of work.
• Identify opportunities to streamline workflows and enhance decision-making through AI-enabled solutions.
• Ensure all AI-generated outputs are reviewed for accuracy, confidentiality, and compliance.
• Stay current with emerging AI tools and best practices to drive continuous improvement and innovation.
• Documentation and Operational Support
• Maintain records of permission, folder, and configuration changes
• Document completed access requests, alert investigations, and remediation activities
• Identify recurring access, organization, or governance issues and recommend improvements
• Provide periodic summaries of access changes, compliance alerts, open risks, and outstanding work
• Coordinate with IT Operations and business stakeholders to clarify requests and resolve issues

Additional deliverables may be mutually agreed upon within the scope of this independent contractor engagement.

What You Must Have

• Education and Experience
• Direct, hands-on experience administering Egnyte is strongly preferred
• Experience with Egnyte permissions, user groups, folders, domains, and external sharing
• Skills and Competencies
• Understanding of least-privilege access and role-based access control (RBAC)
• Familiarity with data governance, information security, records management, or compliance practices
• Strong organizational skills, sound judgment, and attention to detail
• Ability to work within structured IT request, approval, and change-management processes
• Ability to independently handle routine administrative work and recognize when escalation is required
• Ability to respond promptly to higher-priority access, security, or data governance issues

What You Might Have, but Isn’t Required

• Experience with Egnyte Secure & Govern
• Experience supporting confidential, regulated, or client-sensitive data

Schedule and Availability

• Independent contractor engagement with an anticipated commitment of approximately 20 hours per week
• Coordinate availability with IT Operations to provide reasonable coverage during normal business hours, with flexibility in scheduling

The Team You’ll Work Closest With

You’ll collaborate most closely with IT Operations, the primary point of contact for this independent contractor engagement, along with business stakeholders across Vaniam Group’s business and client areas.