HR Specialist (Maternity Leave Cover)

Haileybury Astana is committed to safeguarding and promoting the welfare of children and young people and expects all staff and those connected to the school to share this commitment. Applicants must be willing to undergo child protection screening including reference checks with previous employers and police checks. Online searches will be done as part of due diligence checks for shortlisted candidates.

We are currently seeking a dedicated and detail-oriented HR Specialist to join our team at Haileybury Astana. This is a key role that supports the full employee lifecycle and ensures compliance with labor legislation and internal policies.

Start date: December 2026

Contract: Maternity leave cover

We offer:

• Competitive Salary
• Annual Paid leave 30 calendar days
• Free and Healthy Breakfast & Lunches in School
• Free Transportation to School
• Medical Insurance coverage for staff and family members or flexible benefits programme covering fitness, travel and other eligible expenses
• Continuous Professional Development opportunities
• International & Friendly environment
• Wellbeing programme (access to the gym and swimming pool outside of working hours)

Main responsibilities:

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Maintain the School’s personnel records in accordance with standardized documentation forms.

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Process employee hiring, transfers, and terminations in compliance with labour legislation

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Maintain and update employees’ personal files.

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Prepare personnel documents for archiving in accordance with retention periods.

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Record employees’ business trips and annual leave, prepare vacation schedules, monitor compliance, and process related documentation.

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Monitor labour discipline and compliance with internal labour regulations.

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Enter and update employee headcount, staffing movements, and personnel data in databases, the 1C HR system, NOBD, and Enbek.kz.

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Monitor payroll accounting and register weekly changes.

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Arrange IIN applications for foreign employees, collect required documents, provide visa support, and register passports of foreign employees and their family members with the Astana Migration Services Department.

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Prepare and submit required reports on time.

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Prepare and provide requested personnel documents, including employment certificates and completed employment record books.

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Administer voluntary medical insurance for local employees.

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Manage corporate mobile communications for School employees.

Requirements:

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Bachelor’s degree in Human Resources, Business Administration, or a related field

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Proven experience in HR administration or a similar role

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Strong knowledge of labor legislation and HR documentation

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Proficiency with HR databases and systems (e.g., 1C, Enbek.kz)

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Excellent organizational and communication skills

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Ability to handle confidential information with discretion

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Fluency in Kazakh, Russian and English

If you are interested in this position, please include a brief summary of your relevant work experience, your salary expectations, and your earliest available start date in your cover letter.