HR Specialist
# HR Specialist **Sendiva Logistics Corporation** · Taguig · `On-site` 🕒 **Статус:** *Опубликовано: 11 дней назад* · *Источник: Indeed* --- ### About the Role JOB DESCRIPTION Position Title: HR Specialist Department: Human Resources and Administration Reports To: Human Resource Manager Employment Type: Full-Time Work Location: Company Office / On-Site Work Schedule: Monday to Friday, 8:30 AM – 5:30 PM; Saturday, 8:30 AM – 12:30 PM, subject to company policy I. JOB SUMMARY The HR Specialist is responsible for the effective implementation and administration of the company's human resource policies, programs, and procedures. The position provides operational support across recruitment and selection, employee relations, timekeeping and attendance, compensation and benefits, employee records management, performance management, training and development, and labor compliance. The HR Specialist ensures that HR transactions are processed accurately, confidentially, and within established deadlines while maintaining proper documentation and alignment with company policies, applicable Philippine labor laws, and management directives. The position works closely with the HR Manager, department heads, supervisors, and employees to support workforce requirements, strengthen employee engagement, maintain HR data integrity, and promote a professional, compliant, and productive work environment. II. KEY RESPONSIBILITIES AND DUTIES A. Recruitment and Selection - Coordinate recruitment activities, including job posting, candidate sourcing, applicant screening, interview scheduling, and employment reference checks. - Maintain an updated applicant database and recruitment monitoring report. - Coordinate with hiring managers regarding manpower requirements, candidate qualifications, interview results, and hiring recommendations. - Facilitate pre-employment requirements, background verification where authorized, job offer documentation, and onboarding arrangements. - Monitor recruitment timelines and provide regular updates on vacancy status and hiring progress. B. Employee Records and HR Documentation - Maintain and update employee 201 files, personnel masterlists, organizational charts, job descriptions, and other employment records. - Prepare and process employment contracts, appointment documents, confirmation or regularization notices, personnel action forms, and other HR-related documents for review and approval. - Ensure proper filing, version control, safekeeping, and authorized access to confidential employee records. - Monitor the completeness of employee requirements and follow up on outstanding documents. - Maintain accurate employee information in the company's HRIS and other authorized recordkeeping systems. C. Timekeeping, Attendance, and Leave Administration - Monitor daily attendance, tardiness, undertime, overtime, absences, and leave applications. - Review timekeeping records and coordinate with department heads and supervisors regarding attendance discrepancies. - Prepare attendance summaries and validated timekeeping reports for payroll processing. - Maintain leave balances and monitor leave applications in accordance with company policy. - Document attendance-related concerns and prepare supporting records for the HR Manager's review when necessary. D. Compensation and Benefits Administration - Assist in the preparation and validation of payroll inputs, including attendance, overtime, leave adjustments, salary changes, and other authorized payroll-related transactions. - Coordinate employee enrollment, updates, and documentation for SSS, PhilHealth, Pag-IBIG, HMO, and other company benefits, as applicable. - Monitor employee benefits records and coordinate with relevant government agencies and service providers. - Assist in preparing payroll reconciliation reports and resolving employee inquiries concerning compensation and benefits. - Maintain confidentiality and accuracy in handling payroll information and other sensitive employee data. E. Employee Relations and Discipline - Receive, document, and elevate employee concerns, grievances, and workplace issues to the HR Manager. - Assist in preparing Notices to Explain, incident reports, administrative meeting documentation, and other disciplinary records, subject to review and authorization. - Monitor employee compliance with the Code of Conduct, company policies, workplace rules, and applicable administrative procedures. - Assist in documenting investigations, employee conferences, and management decisions while observing confidentiality and procedural fairness. - Support employee engagement, recognition, welfare initiatives, and internal communication activities. F. Performance Management and Employee Development - Coordinate performance evaluation schedules, appraisal forms, and submission deadlines. - Monitor probationary employee evaluations and follow up with supervisors regarding performance assessments and recommendations. - Assist in consolidating KPI scorecards, performance monitoring reports, and employee development requirements. - Coordinate employee orientation, training sessions, workplace etiquette, 7S Good Housekeeping, and other HR development programs. - Maintain training attendance records, evaluation results, and employee development documentation. G. Employee Movement, Separation, and Clearance - Process documentation for employee transfers, promotions, changes in designation, salary adjustments, and other personnel movements, subject to approval. - Coordinate resignation documentation, exit interviews, clearance procedures, and turnover of company property. - Monitor employee separation records and coordinate with concerned departments regarding outstanding accountabilities. - Assist in preparing final pay supporting documents and ensure timely endorsement to the authorized payroll or finance personnel. - Maintain updated records of employee status changes and separation-related transactions. H. Labor Compliance and HR Policy Implementation - Assist in implementing company HR policies, the Employee Handbook, the Code of Conduct, and other approved internal procedures. - Monitor compliance with applicable Philippine labor laws, Department of Labor and Employment (DOLE) requirements, and relevant government regulations. - Assist in preparing employment-related reports, compliance documents, and supporting records for audits, inspections, and management review. - Ensure that HR processes are properly documented and that employee records are handled in accordance with applicable data privacy requirements. - Immediately elevate potential labor disputes, compliance risks, serious employee concerns, and other matters requiring management or legal review. I. HR Reporting and Administrative Support - Prepare periodic HR reports covering headcount, recruitment, attendance, employee movements, turnover, training, and other relevant HR metrics. - Maintain HR trackers, monitoring sheets, and document control logs. - Assist in identifying process gaps and recommend practical improvements to HR procedures and recordkeeping. - Support HR projects, company activities, employee communications, and other authorized administrative initiatives. - Perform other related duties reasonably assigned by the HR Manager, consistent with the position and operational requirements of the company. III. QUALIFICATIONS AND REQUIREMENTS Educational Background - Bachelor's degree in Human Resource Management, Psychology, Behavioral Science, Business Administration, or a related field. Work Experience - At least two (2) years of relevant experience in Human Resources, preferably with exposure to multiple HR functions. - Experience in recruitment, employee documentation, timekeeping, employee relations, and HR reporting is preferred. - Experience in logistics, warehousing, transportation, importation, or other operationally driven industries is an advantage. Technical Competencies - Working knowledge of Philippine labor laws and basic HR compliance requirements. - Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint. - Familiarity with HRIS, timekeeping systems, payroll inputs, and electronic employee records. - Ability to prepare formal HR correspondence, reports, notices, and employment documentation. Behavioral Competencies - Strong attention to detail and organizational skills. - Effective written and verbal communication. - High level of integrity, confidentiality, and professionalism. - Analytical thinking and problem-solving ability. - Ability to manage multiple priorities and meet deadlines. - Professional interpersonal skills and the ability to work with employees at different organizational levels. IV. KEY PERFORMANCE INDICATORS (KPIs) Benefits: - Free parking - On-site parking - Promotion to permanent employee Work Location: In person
Наблюдалась 2026-10-20, впервые 2026-10-09, источник — Indeed.