HR Specialist
We are looking for a strong, highly organized, detail-oriented, and reliable HR Assistant who will handle end-to-end recruitment, employee records, onboarding and offboarding, HR documentation, employee concerns, reporting, and general HR administrative support for an HVAC construction company. The recruitment scope covers skilled workers, project-site personnel, engineers, supervisors, technical staff, and office/back-office employees . The successful candidate must be capable of handling multiple vacancies and urgent hiring requirements in a fast-paced construction environment . This position requires someone who is accurate, organized, confident,proactive, follows instructions properly, and can complete tasks correctly and on time without unnecessary delays . KEY RESPONSIBILITIES 1. End-to-End Recruitment Handle the complete recruitment process from sourcing up to hiring, onboarding, and deployment of employees. The HR Assistant will recruit for three major categories : A. Skilled Workers / Technical Personnel Duct Installer Duct Helper Aircon Installer Aircon Helper Electrician – NC II / NC III / PACU-related certification Welder – NC II / NC III Gas Welder Pipe Fitter Helper Aircon Troubleshooter Aircon Technician – NC II / NC III Other HVAC and construction skilled workers as required B. Project-Site Personnel Site Engineer Project Engineer Project-In-Charge (PIC) Mechanical Engineer Electrical Engineer QA/QC Engineer Site Supervisor Foreman Safety Officer Quantity Surveyor Project Coordinator Site Document Controller Site Administrative Staff Other engineering, technical, and project-site positions as required C. Office-Based / Back-Office Personnel HR Assistant / HR Staff Recruitment Staff Accounting Staff Finance Staff Accounting Assistant Administrative Staff / Administrative Assistant Sales Staff / Sales Coordinator Sales Engineer Purchasing / Procurement Staff Operations Staff Project Coordinator Document Controller Logistics / Warehouse Staff IT / Computer-related Staff Marketing Staff Other office-based and support positions as required Recruitment Duties Source, screen, interview, and assess applicants based on job requirements. Handle both high-volume skilled-worker recruitment and professional/office-based recruitment . Coordinate with department heads, project managers, site personnel, and management regarding manpower requirements. Understand the qualifications and requirements of every vacancy before sourcing candidates. Maintain an updated applicant database/talent pool for urgent and future hiring requirements. Monitor applicant status from application, screening, interview, selection, job offer, requirements completion, up to deployment. Coordinate interviews with concerned departments and management. Coordinate pre-employment requirements, medical examinations, job offers, and deployment requirements. Prioritize urgent hiring requirements and ensure that vacancies are filled within the required timeline. Maintain proper documentation of all recruitment activities. 2. Recruitment Reporting Prepare and submit daily applicant/recruitment reports . Prepare and submit weekly recruitment reports . Monitor open positions, applicant status, interview status, selected candidates, pending requirements, and deployment status. Ensure all recruitment reports are accurate, complete, updated, and submitted on time . Provide immediate updates regarding urgent or critical manpower requirements. Maintain an organized and updated recruitment database. 3. Onboarding & Deployment Handle the onboarding process of newly hired employees. Ensure completion of all required pre-employment documents. Coordinate medical examinations and other pre-employment requirements. Coordinate deployment requirements for project-site employees. Ensure newly hired employees are properly documented before deployment or start date. Maintain complete and updated onboarding records. 4. Offboarding / Resigned Employees Handle the employee offboarding process for resigned employees. Coordinate and monitor completion of clearance requirements. Ensure resigned employees' records are properly updated. Coordinate the release of last pay/check , together with the applicable Certificate of Employment (COE) , for resigned employees. Ensure all required exit documents are properly prepared, released, and filed. Update the list of inactive and resigned employees accordingly. 5. Employee Masterlist & 201 Files Maintain and regularly update the employee masterlist . Maintain an updated list of active, inactive, and resigned employees . Ensure employee information is accurate and updated. Maintain and update employee 201 files . Ensure all required employee documents are complete and properly filed. Monitor missing or incomplete documents and conduct necessary follow-ups. Ensure 201 files are updated on time, with no unnecessary delays . Maintain organized physical and digital employee records. 6. HR Records & Document Control Maintain proper filing and document control of all HR records. Ensure all HR documents are properly organized and easy to retrieve. Ensure all documents released by HR are properly covered by a transmittal when applicable. Monitor outgoing HR documents and maintain proper records of released documents. Properly file memorandum, announcements, employee documents, recruitment records, and other HR files. Maintain an organized physical filing system . Maintain an organized computer/digital filing system , with files properly named, categorized, and stored in the appropriate folders. Ensure no important HR documents are misplaced or improperly filed. Maintain confidentiality of all employees, applicants, and company information. 7. Employee Concerns & HR Support Receive and assist employees with HR-related concerns and inquiries. Coordinate employee concerns with the appropriate HR personnel, department, or management. Document and monitor employee concerns when necessary. Provide professional and appropriate assistance to employees. Maintain strict confidentiality when handling employee concerns and sensitive information. 8. HR Administrative & Coordination Tasks Route documents to concerned personnel for signatures and ensure proper follow-up. Assist in cascading company memorandum, announcements, and other HR communications to employees. Coordinate the routing and release of documents. Ensure documents requiring signatures are properly monitored and returned. Assist with other HR and administrative tasks as assigned. Be willing to handle other reasonable tasks required by HR Head and management. QUALIFICATIONS & REQUIREMENTS Strong experience in end-to-end recruitment . Experience recruiting skilled workers, technical personnel, engineers, project-site personnel, and office/back-office employees is highly preferred. Experience in HVAC, construction, engineering, manpower, or project-site recruitment is an advantage. Must be comfortable handling high-volume and urgent hiring requirements . Must be able to work effectively in a fast-paced environment . Strong sourcing, screening, interviewing, coordination, and follow-up skills. Highly organized, detail-oriented, and systematic . Strong filing, records-keeping, and document-control skills. Proficient in Microsoft Office, particularly Excel and Word . Able to prepare accurate and timely daily and weekly recruitment reports. Able to maintain an updated applicant database, employee masterlist, inactive/resigned employee list, and 201 files. Strong attention to detail and accuracy. Must be able to follow instructions properly and complete assigned tasks correctly . Must be dependable and able to meet deadlines. Able to handle confidential employee and company information with discretion and professionalism . Good communication and interpersonal skills. Proactive in following up pending requirements and recruitment activities. Able to handle multiple tasks and priorities simultaneously. Must be strong personality and can handle under pressure , especially when handling urgent hiring requirements. Must be willing to assist with different HR and administrative tasks beyond recruitment. Willing to work onsite from Monday to Saturday. Willing to work in Muntinlupa City. Willing and available to start ASAP. Work Arrangement Position: HR Assistant Industry: HVAC Construction Location: Muntinlupa City Work Schedule: Monday to Saturday – Onsite Start Date: ASAP Work Location: In person
Наблюдалась 2026-09-14, впервые 2026-08-21, источник — Indeed.