HR Recruiter & Onboarding Specialist

Qualifications & Requirements

• Minimum 2–3 years of experience in recruitment and HR administration , in the UAE.
• Practical experience coordinating employee onboarding, visa and work permit processing, and medical insurance applications.
• Experience coordinating employee induction, departmental training, and probation evaluations.
• Familiarity with UAE employment documentation and relevant administrative procedures.
• Strong organizational, follow-up, communication, and problem-solving skills.
• Proficiency in Microsoft Office, Excel, HR systems, and tracking tools.
• Excellent command of English; Arabic is an advantage.
• Ability to manage multiple recruitment and onboarding processes simultaneously.
• High attention to detail, confidentiality, accountability, and deadline management.

Summary of Job Description:

1. Recruitment & Talent Acquisition

Recruitment & Talent Acquisition

• Manage the full recruitment cycle, from job posting and candidate sourcing to interviewing, selection, and offer issuance.
• Publish job advertisements through all relevant channels.
• Source, screen, and shortlist candidates according to approved job descriptions and hiring requirements.
• Conduct initial HR interviews to assess qualifications, experience, communication skills, salary expectations, and availability.
• Coordinate interviews, assessments, and final evaluations with department heads and management.
• Maintain an active candidate database and recruitment tracker.
• Follow up with candidates until the recruitment process is completed and the selected candidate joins.
• Prepare recruitment reports covering vacancies, shortlisted candidates, interviews, offers, and confirmed joiners.

1. Employee Onboarding & Joining Formalities

• Manage the complete onboarding process for all new employees from offer acceptance until the completion of the onboarding program.
• Prepare and collect all required employee documents and maintain accurate personnel files.
• Coordinate the preparation and processing of employment contracts, work permits, and employment visas with the relevant authorities and authorized PRO or service providers.
• Follow up on visa applications, approvals, status changes, required documentation, and processing timelines.
• Coordinate with management and relevant departments to ensure all required employment documentation and approvals are completed before the employee's start date.
• Ensure candidates do not commence work before the required legal approvals and employment documentation are in place.
• Coordinate joining schedules, company inductions, policy acknowledgments, system access requests, and departmental introductions.
• Explain company policies, attendance requirements, leave procedures, communication rules, and other applicable HR policies to new joiners.
• Ensure all onboarding forms, acknowledgments, and required signatures are completed and properly filed.

1. Medical Insurance Administration

• Manage the medical insurance application process for eligible employees.
• Collect and verify the documents required for medical insurance enrollment.
• Coordinate with the insurance provider, broker, and relevant internal stakeholders regarding applications, additions, deletions, and policy updates.
• Follow up on application submissions, approvals, policy issuance, and employee insurance card availability.
• Track pending applications and resolve documentation issues or delays.
• Maintain an updated medical insurance tracker showing employee eligibility, application status, effective dates, and outstanding requirements.
• Communicate relevant insurance information to employees and escalate unresolved issues to management.

1. Employee Training & Onboarding Follow-Up

• Coordinate with department heads and assigned trainers to establish an onboarding and training plan for every new employee.
• Ensure each new joiner receives the required departmental training, company policy orientation, and job-specific instruction.
• Prepare individual training schedules and follow-up trackers covering the employee's onboarding period.
• Ensure trainers document the training sessions conducted, topics covered, practical assessments, and training outcomes.
• Collect signed training records and maintain the relevant hard-copy and electronic documentation.
• Follow up regularly with trainers and department heads to confirm that assigned training has been completed properly and on schedule.
• Monitor new employees' progress, attendance, understanding of assigned tasks, and readiness to work independently.
• Coordinate periodic evaluations during the onboarding and probation periods, including the collection of feedback from supervisors.
• Identify incomplete training, performance gaps, or unsuccessful evaluations and escalate them to the HR Manager and relevant department head.
• Ensure any required additional training, corrective action, or evaluation extension is documented and approved.
• Prepare onboarding completion reports and maintain evidence of training and evaluation outcomes.

1. Employee Records & HR Administration

• Maintain accurate, confidential, and up-to-date employee personnel files.
• Track employment contract status, visa expiry dates, medical insurance status, probation periods, and relevant renewal deadlines.
• Maintain onboarding checklists and trackers for every employee.
• Ensure employee documentation is complete, properly signed, and accessible to authorized personnel.
• Follow up on outstanding documents, approvals, and administrative requirements.
• Prepare periodic HR reports covering recruitment, onboarding progress, visa processing, insurance applications, and training completion.
• Support other HR administrative activities assigned by the HR Manager or management.

1. Coordination & Compliance

• Coordinate closely with management, department heads, Finance, the PRO, insurance providers, and other relevant stakeholders.
• Ensure recruitment and onboarding activities follow approved company policies and applicable UAE employment requirements.
• Maintain strict confidentiality of employee records, salary information, visa documents, and personal data.
• Avoid making unauthorized commitments regarding salaries, benefits, visa approvals, insurance coverage, or joining dates.
• Escalate delays, incomplete documentation, pending approvals, and compliance concerns promptly.
• Ensure all recruitment, onboarding, insurance, and training activities are properly documented and traceable.

Experience:

• Human resources: 2 years (Required)

Location:

• Dubai (Required)

Work Location: In person