HR Generalist

II. KEY RESPONSIBILITIES AND DUTIES

A. HR OPERATIONS AND ADMINISTRATION

• Handle the day-to-day HR operations and administrative functions of the company.
• Maintain and update employee 201 files, records, contracts, and other HR documents.
• Prepare and process HR-related documents, memorandums, notices, certifications, and communications.
• Monitor employee attendance, leave applications, tardiness, absences, and other attendance-related matters.
• Assist in the implementation and monitoring of company policies, rules, and regulations.
• Ensure proper documentation and filing of all HR transactions.
• Coordinate with other departments regarding HR-related concerns and requirements.
• Ensure that all HR processes are properly documented and implemented.

B. RECRUITMENT AND ONBOARDING

• Assist in manpower planning and recruitment activities.
• Handle job postings, applicant screening, interview scheduling, and candidate coordination.
• Conduct initial interviews and assist in the evaluation of applicants.
• Coordinate pre-employment requirements and employment documentation.
• Facilitate new employee orientation and onboarding programs.
• Ensure that new employees are properly introduced to company policies, procedures, culture, and expectations.
• Monitor the onboarding progress and initial adjustment of newly hired employees.

C. TRAINING AND DEVELOPMENT – PRIMARY RESPONSIBILITY

• Develop, prepare, and implement a comprehensive annual Training and Development Plan for the company.
• Conduct Training Needs Analysis (TNA) to identify employees' knowledge gaps, skills deficiencies, and development requirements.
• Prepare monthly, quarterly, and annual training calendars and schedules.
• Design and develop training modules, presentations, learning materials, and evaluation tools.
• Personally facilitate and conduct employee training sessions, workshops, orientations, and seminars.
• Lead and deliver training programs on company policies, workplace behavior, communication skills, customer service, leadership, teamwork, discipline, professionalism, and other relevant topics.
• Ensure that training sessions are engaging, interactive, informative, and effective.
• Coordinate with department heads to identify specific training requirements for their respective teams.
• Monitor employee attendance and participation in all training programs.
• Evaluate training effectiveness through assessments, feedback forms, and post-training evaluations.
• Prepare training reports, including training attendance, results, employee participation, and recommendations.
• Maintain a complete and updated employee training database and individual training records.
• Identify opportunities for continuous employee development and improvement.
• Recommend relevant external training programs, seminars, and professional development opportunities.
• Ensure that the company's training programs are aligned with organizational goals and management expectations.

D. EMPLOYEE RELATIONS AND ENGAGEMENT

• Assist in handling employee concerns, complaints, and workplace issues.
• Promote positive employee relationships and a professional working environment.
• Conduct employee engagement activities and initiatives.
• Coordinate employee recognition, appreciation, and reward programs.
• Assist in addressing employee behavioral and disciplinary concerns in accordance with company policies.
• Promote teamwork, accountability, discipline, and a positive workplace culture.
• Conduct employee feedback sessions and assist in identifying workplace improvement opportunities.

E. PERFORMANCE MANAGEMENT

• Assist in the implementation and monitoring of the company's performance evaluation system.
• Coordinate with department heads regarding employee performance assessments.
• Monitor performance evaluation schedules and submission deadlines.
• Consolidate performance evaluation results and prepare reports.
• Assist in identifying employees who may require coaching, training, or performance improvement plans.
• Monitor the implementation and documentation of performance improvement initiatives.

F. HR REPORTING AND COMMUNICATION

• Prepare accurate and timely HR reports, including:
• Headcount and manpower reports
• Recruitment and hiring reports
• Employee attendance and absenteeism reports
• Employee turnover and attrition reports
• Training and development reports
• Employee performance reports
• Employee movement and status reports
• Disciplinary and employee relations reports
• Employee engagement and activity reports
• Prepare presentations, HR dashboards, summaries, and other management reports as required.
• Draft professional emails, announcements, memorandums, and formal communications addressed to department heads and employees.
• Send follow-up emails and coordinate with department heads regarding pending HR requirements, reports, and action items, subject to the HR Manager's instructions.
• Ensure that all reports are accurate, organized, updated, and submitted within the required deadlines.
• Maintain professional and confidential communication with management and employees.

G. COMPANY EVENTS AND EMPLOYEE ACTIVITIES

• Take the lead in planning, organizing, coordinating, and executing company events and employee activities.
• Prepare event proposals, programs, budgets, timelines, and activity plans for approval.
• Organize company celebrations, team-building activities, employee recognition programs, annual gatherings, parties, and other corporate events.
• Coordinate event suppliers, venues, materials, logistics, and other requirements.
• Prepare event scripts, program flow, presentations, and announcements.
• Serve as the official host, emcee, or program facilitator during company events, as assigned.
• Lead activities, games, presentations, and employee engagement programs.
• Ensure that company events are well-organized, properly executed, and aligned with management's objectives.
• Prepare post-event reports, documentation, and evaluations.

H. EMPLOYEE COMMUNICATION AND PRESENTATION

• Conduct regular employee orientations, briefings, announcements, and HR presentations.
• Communicate company policies, procedures, updates, and management directives to employees.
• Speak confidently and professionally in front of groups of employees.
• Facilitate meetings, workshops, training sessions, and company-wide activities.
• Serve as a resource person and facilitator for HR-related discussions and employee development programs.
• Demonstrate excellent public speaking, presentation, and communication skills.

I. HR COMPLIANCE AND POLICY IMPLEMENTATION

• Assist in ensuring compliance with applicable Philippine labor laws and DOLE regulations.
• Monitor HR documentation and processes to ensure compliance with company policies and legal requirements.
• Assist in the preparation of documents required for labor inspections, audits, and other compliance-related activities.
• Keep updated on relevant HR practices, labor regulations, and employment requirements.
• Immediately report potential compliance issues and HR concerns to the HR Manager.

J. OTHER HR FUNCTIONS AND SPECIAL ASSIGNMENTS

• Perform other HR-related functions and responsibilities as may be assigned.
• Assist in special projects, management initiatives, and organizational development activities.
• Provide HR support to all departments whenever necessary.
• Take ownership of assigned projects and ensure timely and proper completion.
• Be flexible and willing to handle different HR responsibilities depending on the company's operational requirements.

III. REQUIRED SKILLS AND QUALIFICATIONS

• Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or any related field.
• With relevant experience in HR Generalist functions, Training and Development, or HR Administration.
• Strong knowledge of HR operations, employee relations, recruitment, and HR documentation.
• Excellent communication skills, both written and verbal.
• Confident in public speaking and comfortable addressing large groups of employees.
• Capable of facilitating training sessions, seminars, orientations, and company events.
• Strong presentation and hosting skills; must be comfortable acting as an emcee or event facilitator.
• Excellent skills in Microsoft Excel, Word, and PowerPoint.
• Capable of preparing HR reports, presentations, and professional business correspondence.
• Highly organized, detail-oriented, proactive, and results-driven.
• Strong interpersonal, leadership, coordination, and problem-solving skills.
• Able to manage multiple responsibilities and meet deadlines.
• Discreet and capable of handling confidential employee information.
• Must be approachable, confident, professional, and not hesitant to communicate with employees and department heads.

IV. REQUIRED PERSONALITY AND WORK ATTITUDE

The ideal candidate must possess the following characteristics:

• Confident: Not shy or hesitant when speaking in front of employees, managers, or large groups.
• Articulate: Able to communicate clearly, professionally, and effectively.
• Proactive: Does not always wait for reminders and takes initiative in completing assigned tasks.
• Organized: Can manage multiple HR responsibilities, schedules, reports, and activities.
• Creative: Can develop interesting and engaging training programs and company activities.
• Responsible: Takes full accountability for assigned tasks and deliverables.
• Approachable: Can interact comfortably with employees at all levels.
• Professional: Maintains proper conduct, confidentiality, and integrity at all times.
• Flexible: Willing and capable of handling all areas of HR as required by the company.
• Trainable and Adaptable: Willing to learn, improve, and adjust to the direction of management.

Pay: Php18,000.00 - Php25,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person