HQF - Workforce Solutions, Events Coordinator

The purpose of this position is to prepare for the Temple Celebration 2027. This role is to assist in the work of salvation and exaltation by managing and coordinating events that is reflective of the church's values and standards.

The Events Coordinator is an intermediate professional and reports to the Manager, Workforce Solutions. This is a dynamic role that combines event coordination with product management expertise. This position is pivotal in ensuring the successful execution of events held in facilities managed by the HQF Department. It provides a vital contact for coordination and supervision of event planning, development, and setup.

The Events Coordinator works with and understands a wide range of sponsors and event types and works with a high level of professionalism with all sponsors, departments, and related event support groups. They will also be in attendance when managing an event, often in the evening, on the weekend or holidays.

Shift Information –

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Schedule & Shift Information

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This is a full-time, time-bound position supporting the Temple Celebration event.

• 40+ hours per week
• Scheduling is flexible based on event needs
• Workdays may fall Sunday through Saturday, including weekends
• Shifts may be scheduled between 6:00 a.m. and 11:00 p.m.
• Day and evening shifts may be required
• Candidates should have flexibility to work longer or varied shifts based on event needs.

Compensation: Salary Position $33+ an hour depending on experience and education. ($69k)

Benefits This position is eligible for benefits and include company retirement contributions (401k), health insurance (low premiums with good coverage), on-site wellness benefits (gym, employee health clinic, health rewards program), flexible spending accounts, discounted transportation benefits, many employee discounts, sick time, disability benefits, and paid vacation time.

Please note: This is a time-bound opportunity, with the assignment anticipated to run from January through December 2027 .

• Collaborate with various stakeholders to plan, coordinate, and supervise events while also gathering and prioritizing customer requirements to enhance the event experience. Stakeholder Coordination: Collaborate with Facility management, parking services, caterers, security, PSD and event sponsors to plan, schedule and set up events.
• Act as a product manager by actively engaging with event sponsors, church leaders, and church departments to gather and prioritize customer requirements.
• Continuously refine event offerings based on feedback to create successful and appealing events.
• Provide expert advice to church leaders and church departments on ticketing, ushering, and event staging.
• Create detailed Event Information Sheets and prepare work orders in scheduling software to facilitate seamless communication between organizations and ensure that event requirements are met efficiently.
• Assist with event budgeting, forecasting, and reconciliation of budgets, to allocate resources effectively.
• Train and supervise volunteers assisting with event facilitation, emphasizing the importance of meeting customer expectations.
• Administer organizational policies and procedures related to the use of CSMs serving as event coordinators augmenting full time personnel in support of assigned events.
• Assist the Senior Events Coordinator and Client Support Services manager in other related duties as required.
• Assist with supervising Call Centers and Lost & Found

Required

• Bachelor’s degree in business, communications, public relations (or related field), or applicable equivalent experience.
• 2 years' experience in event management, public relations, or related area.
• Exceptional ability to organize and coordinate all phases of event management.
• Ability to use a variety of computer software and related devices used in generating documents, schedules, setup renderings, etc.
• Excellent communication skills, calm and rational decision maker.
• Able to work at a computer, sitting down for long periods as necessary.
• Able to walk and move from one place to another for events as necessary.

Preferred

• Knowledge of crowd management processes is preferred, including a working knowledge of operational plans, charting, and managing ingress and egress plans for audiences.
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time and using computer monitors/equipment.