Head of Facilities and Administration - Philippines & Japan
# Head of Facilities and Administration - Philippines & Japan **Keywords Studios** · Pasig · `On-site` 🕒 **Статус:** *Опубликовано: 10 дней назад* · *Источник: Indeed* --- ### About the Role The Head of Facilities and Administration – Philippines & Japan is an on-the-ground operational execution and site-management role. This position combines hands-on office administration for our primary hubs in Manila and Bacolod with operational governance over our Japan offices. This role is the primary gatekeeper for operational compliance , tasked with reclaiming facilities management from decentralized local teams. Based in Manila, you will directly manage day-to-day office environments, enforce strict local purchasing protocols, maintain localized health and safety compliance, and leverage agentic AI to streamline daily site administration. Key Responsibilities - Direct PH Office Management: Oversee the daily physical workspace, reception, mail, and administrative readiness of our Manila and Bacolod hubs, providing a safe, clean, and highly functional environment. - Regional Site Governance (Japan): Remotely govern facilities operations for our Japan offices, ensuring local sites align with corporate SOPs and budgetary targets. - Strict Local Purchasing & Procurement: Serve as the mandatory gatekeeper for all local facilities-related spending. Enforce strict bidding policies, match spend against corporate approval matrices, and eliminate unapproved or off-contract spending by local production teams. - Data Integrity & Collection: Meticulously track, verify, and log localized utility, maintenance, and asset data to maintain global system integrity. - AI-First Local Operations: Actively integrate and drive the daily usage of agentic AI tools among administrative and reception staff to automate visitor logs, vendor correspondence, and supply tracking. - Health, Safety, & Risk Management: Ensure absolute compliance with all local health, safety, and fire regulations. Manage local risk assessments, emergency planning, and vendor compliance. Requirements - 6–8+ years of experience in facilities management, office administration, or localized procurement within the Philippines. Experience managing international operations or supporting global teams is highly preferred. - Proven track record of enforcing strict corporate policy and pulling back operational control from decentralized business units. - Hands-on experience managing physical office infrastructure, vendor service level agreements (SLAs), and local budgets. - Enthusiasm for integrating modern technologies and AI tools into daily office workflows. - Excellent communication and authoritative presence; fluent in English. Benefits - Great Place to Work certified - Annual Wellness Subsidy - Birthday Leave - Wellbeing Leave - HMO and Life Insurance
Наблюдалась 2026-10-19, впервые 2026-10-09, источник — Indeed.