Head of Business Operations

The role

Head of operations, reports to the CEO.

What you will own

• HR: hiring process, contracts, onboarding and offboarding, contractors and EOR staff in many countries, HR platform, policies.
• Finance: bills, invoices and collections, payroll and contractor payments, expenses, monthly close with our accountant, budget tracking.
• Legal: first review of NDAs, customer and vendor contracts, consultant agreements, stock option paperwork; manage outside lawyers.
• Admin: compliance calendar, company filings, insurance, tools and subscriptions, travel.
• Systems: replace manual work with simple tools and AI workflows, so the company runs with fewer people.

Hard requirements

If you don't meet all of these, please don't apply.

• You are a doer. You are personally handling HR, finance, legal and admin work, not only managed people who did it.
• All-rounder. Real hands-on experience in at least three of the four areas: HR, finance, legal, admin.
• Run operations at a startup or small company, ideally with people in more than one country.
• Global hiring: you have hired people across the world
• Strong with AI tools. You use AI every day to work faster, and you can build simple workflows with it. You still think for yourself and check its output.
• 1st language in English
• Ownership: you fix problems without being asked and know when something must go to the CEO or outside counsel.
• Work authorization in the US, or in your country if remote.

Nice to have

• Experience in B2B software or supply chain.
• Familiar with all types of tools used for day-to-day operations

Applying Process:

1. A short-written application and CV to operations@sophus.ai
2. A 30–60-minute call.
3. A pilot project, with AI tools allowed.
4. A debrief with the CEO and reference checks.

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Work Location: Remote