Guardianship Auditor I

GENERAL DESCRIPTION OF POSITION

The Guardianship Auditor I conducts guardianship audits and compliance reviews to ensure adherence to Chapter 744, Florida Statutes, applicable court rules, administrative orders, and judicial directives. Responsibilities include examining guardianship files, financial records, reports, and supporting documentation; identifying deficiencies, discrepancies, and potential non-compliance; and preparing audit findings, reports, and recommendations for review by the Chief Audit Officer and submission to the Court. The position monitors case compliance, follows up on outstanding deficiencies, and assists with complex guardianship audits by researching issues and compiling supporting documentation. Additionally, the Guardianship Auditor I conducts preliminary reviews and gathers information related to allegations of fraud, waste, abuse, or financial mismanagement, including matters outside guardianship.

ESSENTIAL JOB FUNCTIONS

The tasks listed below represent essential job functions and exclude the marginal functions of the position that are incidental to the performance of essential job duties. The Clerk may assign additional responsibilities related to the area of work as necessary or during a declared emergency.

• Conduct audits and compliance reviews of initial inventories, annual accountings, final accountings, guardianship plans, and related filings to determine compliance with Chapter 744, Florida Statutes, applicable court rules, administrative orders, and judicial directives.
• Examine and analyze financial records, case-related documents, and supporting information to identify deficiencies, discrepancies, potential non-compliance, and indicators of fraud, waste, abuse, or financial mismanagement.
• Research applicable Florida Statutes, Rules of Court, Administrative Orders, judicial directives, and other reference materials to support audit reviews and compliance determinations.
• Document audit findings, develop preliminary conclusions, and prepare written findings, memoranda, reports, and recommendations for review by the Chief Audit Officer and submission to the Court.
• Prepare notices, correspondence, and other documents related to audit findings, non-compliance issues, and corrective actions for review and approval by the Chief Audit Officer and the Court.
• Monitor assigned cases for compliance with court orders, statutory requirements, and corrective action deadlines; follow up on outstanding deficiencies and document case activity as required.
• Assist with the preparation for and participate in Guardianship sessions with the Judge by presenting assigned audit information, communicating case status, and providing relevant documentation to support judicial review and decision-making.
• Assist with Level II and Level III Guardianship audits by researching identified issues, gathering supporting documentation, organizing records, and compiling information necessary to support the Chief Audit Officer's audit and investigative activities.
• Conduct preliminary reviews of reports or allegations involving potential fraud, waste, abuse, or financial mismanagement, including matters that may not be directly related to guardianship proceedings. Research and gather relevant information, document preliminary findings, and refer matters requiring additional investigation to the Chief Audit Officer.
• Prepare, maintain, and organize audit workpapers, checklists, case records, spreadsheets, databases, and other documentation to support audit activities, findings, and reporting requirements.
• Gather, compile, analyze, and enter data into spreadsheets, case management systems, and other software applications for audit documentation, tracking, monitoring, and reporting purposes.
• Prepare and submit requests for documentation to guardians, attorneys, financial institutions, and other relevant parties and monitor responses to ensure timely receipt of required information.
• Exercise sound judgment in identifying potential compliance concerns, financial irregularities, and matters requiring additional guidance or review.
• Maintain the confidentiality and security of sensitive, protected, and privileged information in accordance with applicable laws, regulations, court requirements, and ClerkComptroller policies.
• Perform other related duties as assigned or required.

QUALIFICATIONS

Verifiable, related work experience may be substituted in lieu of postsecondary educational requirements if a candidate is otherwise qualified for the position. Prior experience working in a Clerk's office and with the current programs is preferred and may be given consideration in lieu of on the job experience. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of postsecondary educational requirements is authorized as follows:

• Graduation from an accredited college or university with a bachelor's degree in accounting, business administration, or a related field required.
• One (1) year of professional work experience in auditing, accounting, financial analysis, compliance, research or a related field required.
• Relevant Florida judicial or court experience related to the essential job functions may be substituted for the required work experience.
• Must possess a valid Florida driver's license.