GM Administrative Assistant, SJC8

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.

Key job responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
• Own and manage conference room coordination and room calendar management
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
• Typing meeting notes, creating conference agendas and minor content curriculum creation
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
• Run work-related errands as needed
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively
• Compile team goals, track and help drive completion of key deliverables.
• Management of complex calendars and scheduling with diplomacy and discretion
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
• Serve as representative on department team-building activities and peer recognition
• 1+ years of working with computers and Microsoft Office products and applications experience
• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
• High school or equivalent
• Work 40 hours/week, and overtime as required
• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
• Are 18 years of age or older
• 2+ years administrative support experience at an executive level
• 1+ year experience with event planning or project management