Freelance Event Logistics Manager

BRND MARKETING GROUP LLC

TWO WEEK GIG OPPORTUNITY:

EVENT LOGISTICS PRODUCER / #2 IN COMMAND

BRND Marketing Group LLC is Lead Event Producer for The Positive Community's 8th Annual Emancipation Day Awards Celebration.

ABOUT THE POSITIVE COMMUNITY The Positive Community is a multimedia platform dedicated to delivering good news from the church and the community. Through journalism, storytelling, cultural programming and community engagement, the organization uplifts Black achievement, faith, leadership, economic empowerment and positive social change throughout Greater New York and New Jersey. ABOUT THE EVENT Rooted in the historic tradition of Emancipation Day celebrations, this signature annual gathering honors extraordinary individuals and institutions whose leadership, service and achievements embody freedom, faith, cultural excellence and community empowerment.The 2027 theme, POSITIVE MUSIC MATTERS , celebrates the transformative power of music to inspire hope, advance social change, strengthen communities and connect generations.

PAST EVENT: https://youtu.be/o55-T3TVEC8?si=FJqKWwponBZxUPui

Client: The Positive Community Magazine

Event: 8th Annual Emancipation Day Awards Celebration

Event Date: Saturday, February 27, 2027

Event Time: 2:00 PM – 6:00 PM

Venue: Robert Treat Hotel, 50 Park Place, Newark, NJ

Reports To: Agency President & CEO / Lead Event Producer, BRND Marketing Group LLC

PROJECT DATES & COMPENSATION

• Contract Period: February 15–27, 2027 (approximately two weeks)
• Start Gig: February 15 – Onboarding & Orientation – Immediate Action - See Role Overview
• Final Venue Walk-Through: February 22, 2027
• Virtual Event Team Orientation: February 23, 2027
• Event Day: February 27, 2027 (on-site hours ; includes setup through load-out)
• Internal Team Debrief: March 2027, date TBD (60 minutes, virtual)
• Flat Project Fee: $1,000

ROLE OVERVIEW

BRND Marketing Group LLC seeks an experienced Senior Event Logistics Producer / #2 in Command to support the final two weeks of production and on-site execution of The Positive Community's 8th Annual Emancipation Day Awards Celebration.

Working closely with and under the direction of BRND's President & CEO / Lead Event Producer, this individual will assume day-to-day coordination of three contracted event vendors — Sound, Stage & Lighting; Catering; and Event Décor — ensuring that all production requirements, schedules, deliverables and on-site logistics are executed efficiently.

The Senior Event Logistics Producer will serve as BRND's second-in-command for assigned event logistics, helping translate the Agency's established production plan into seamless event-day execution.

KEY RESPONSIBILITIES

1. FINAL PRE-PRODUCTION | FEBRUARY 15–26

· Participate in onboarding and review BRND's established Event Master Task Timeline, production plans, venue specifications and preliminary Day-of-Event Production Schedule.

· Assume primary day-to-day liaison responsibilities for the three designated contracted vendors: Sound/Stage/Lighting, Catering and Event Décor.

· Confirm vendor deliverables, staffing, equipment, arrival times, installation requirements, setup, breakdown and load-out schedules.

· Identify potential logistical challenges, assess feasibility and recommend solutions to the Agency CEO.

· Work with the Agency CEO to finalize and implement the Day-of-Event Production Schedule, using BRND's established format.

· Attend the February 22 final venue walk-through and February 23 virtual team orientation.

· Coordinate with the Agency CEO regarding vendor requirements, event staffing assignments and operational priorities.

1. EVENT DAY EXECUTION | FEBRUARY 27

· Serve as BRND's Event Logistics Producer / #2 in Command, supporting the Agency CEO throughout the event.

· Oversee contracted vendor arrivals, load-in, setup and production readiness.

· Supervise sound, stage and lighting vendor setup, including stage preparation, equipment positioning and technical readiness.

· Coordinate catering logistics, service readiness and meal-service timing in alignment with the approved Run of Show.

· Oversee event décor installation, ballroom presentation and removal.

· Coordinate installation and placement of approved event signage and production elements.

· Monitor vendor performance and troubleshoot logistical issues in real time, escalating significant decisions to the Agency CEO.

· Coordinate with designated BRND team captains to support guest-flow transitions, ballroom readiness and operational efficiency.

· Ensure vendor breakdown, removal of production materials and load-out are completed in accordance with venue requirements.

1. EVENT DAY ON-SITE EVENT STAFF CO-SUPERVISION | FEBRUARY 27

Working in tandem with BRND's President & CEO / Lead Event Producer, the Event Logistics Producer will provide on-site co-supervision, coordination and troubleshooting for the following event support teams:

· Set-Up & Breakdown Team (4 Staffers): Coordinate staff assignments and oversee event setup, placement of production materials, signage and support equipment. Supervise breakdown, packing and load-out following the event.

· Greeters & Seaters (2 Staffers): Oversee guest hospitality immediately following registration/check-in, including welcoming attendees, directing guests to assigned tables, assisting with seating and answering frequently asked questions regarding restrooms, coat check, ballroom access and event activities.

· Talent Handling & Green Rooms (2 Staffers): Coordinate on-site hospitality, backstage logistics and green room operations for honorees, presenters, performers and other designated talent. Ensure talent is informed, properly positioned and ready for stage appearances according to the approved Run of Show.

· Coat Check Team (2 Staffers): Oversee coat check readiness, staffing, guest service, secure handling and retrieval of personal belongings, and efficient guest departures at the conclusion of the event.

Overall Responsibility: Maintain clear communication among event staff, designated team captains, contracted vendors and the Agency CEO; monitor guest flow and operational readiness; resolve routine on-site issues; and escalate significant production matters requiring executive decisions.

1. POST-EVENT WRAP-UP | MARCH 2027

· Participate in one 60-minute virtual BRND Internal Team Debrief (date TBD).

· Provide a concise summary of vendor performance, logistical successes, challenges and recommendations for future events.

IDEAL CANDIDATE

Freelance Logistics Professional (recent grads within 1-3 years OK) with a background in large on-campus events, corporate events, galas, awards ceremonies or large-scale cultural programs. Must demonstrate strong oral and written communications skills, vendor-management, organizational, communication, adaptable, troubleshooting, team player and on-site leadership skills. Has own laptop and proficient with MS Office Suite administrative software, file sharing, Google Suite of products, and generally tech savvy.

IMPORTANT: Location: Preferred Greater Newark area, North Jersey area, NYC area. There is no overnight accommodations. Day of event parking allowance for hotel lot up to $25. Role Type: Hybrid role with electronic organization and communication and some in-person site walk thrus and in-person day of event. This is a short-term, project-based independent contractor engagement. BRND will have already completed the earlier phases of event strategy, planning and production development. The selected contractor will onboard February 15, 2027, focusing specifically on final production advancement, assigned vendor management and event-day execution. Final contracting and financial approvals remain with the Agency CEO.

TOTAL PROJECT FEE: $1,000 Flat (This field would not allow us to choose flat).

Start: February 15, 2027

End: February 27, 2027

Pay: $1,000.00 per week

Work Location: Hybrid remote in Newark, NJ