Founder & CEO

We are seeking a detail-oriented and commercially minded 'Interior Fit-Out & Exhibition Stand Estimator / Procurement Specialist' to join our team in Dubai.

The successful candidate will be responsible for preparing detailed Bills of Quantities (BOQs), cost estimates, material take-offs, supplier comparisons, and procurement schedules for interior fit-out, furniture, joinery, decorative finishes, and exhibition stand projects.

The role requires a strong understanding of technical drawings, construction materials, fabrication methods, exhibition stand production, supplier sourcing, and project costing. The candidate must be able to translate design concepts and technical drawings into accurate quantities, competitive cost estimates, and practical procurement plans while maintaining quality, budget, and project deadlines.

Key Responsibilities

1. Estimation and Costing

• Prepare detailed and accurate cost estimates for interior design, interior fit-out, furniture, joinery, and exhibition stand projects.
• Review architectural drawings, interior design drawings, shop drawings, 3D renders, specifications, and tender documents.
• Perform detailed quantity take-offs for materials, labour, fabrication, installation, transportation, and other project-related costs.
• Calculate quantities and costs for flooring, wall finishes, ceilings, partitions, joinery, furniture, lighting, metalwork, glass, signage, and decorative elements.
• Estimate exhibition stand structures, platforms, walling systems, custom fabrication, display units, graphics, lighting, furniture, AV provisions, and dismantling.
• Prepare cost breakdowns covering materials, labour, subcontractors, equipment, logistics, wastage, overheads, and profit margins.
• Obtain and evaluate supplier and subcontractor quotations to develop competitive and commercially viable project estimates.
• Identify cost-saving opportunities and alternative materials without compromising design intent or required quality.
• Prepare tender submissions, commercial proposals, and revised estimates following design changes or client variations.

1. BOQ Preparation and Technical Documentation

• Prepare comprehensive, itemised BOQs with clear descriptions, units of measurement, quantities, unit rates, and total amounts.
• Develop material take-off sheets from drawings and project specifications.
• Ensure quantities are consistent with drawings, specifications, design intent, and project requirements.
• Identify missing information, discrepancies, scope gaps, and potential variations before finalising estimates.
• Prepare detailed Excel-based costing sheets, rate analysis, comparison tables, and project cost summaries.
• Coordinate with designers, engineers, project managers, and site teams to clarify technical requirements.
• Maintain organised records of estimates, revisions, supplier quotations, and approved BOQs.

1. Procurement and Material Sourcing

• Source materials, furniture, fixtures, equipment, decorative products, and fabrication services from reliable local and international suppliers.
• Identify suitable suppliers and manufacturers for interior fit-out and exhibition stand materials, including MDF, plywood, laminates, veneers, timber, metal, acrylic, glass, fabrics, carpets, vinyl, lighting, hardware, and printed graphics.
• Request quotations and negotiate prices, payment terms, lead times, delivery schedules, and warranty conditions.
• Prepare supplier comparison sheets evaluating price, quality, specifications, availability, delivery time, and commercial terms.
• Verify that sourced materials meet approved samples, specifications, design requirements, and project budgets.
• Coordinate material samples, mock-ups, technical data sheets, and approvals with designers and project teams.
• Prepare purchase requests, purchase orders, procurement schedules, and material tracking reports.
• Monitor supplier orders, manufacturing progress, delivery dates, and outstanding items to ensure timely project execution.
• Identify alternative suppliers and materials to manage shortages, reduce costs, and minimise procurement risks.
• Coordinate with logistics teams regarding transportation, delivery, storage, and site requirements.

1. Exhibition Stand Production and Event Projects

• Prepare detailed estimates and BOQs for custom-built exhibition stands, modular stands, pavilions, event structures, promotional displays, and brand activation installations.
• Understand exhibition stand construction methods, fabrication techniques, graphics production, lighting, electrical requirements, furniture, and finishing materials.
• Estimate workshop fabrication, site installation, dismantling, packing, transportation, and storage costs.
• Coordinate with fabrication workshops, printing companies, subcontractors, and exhibition service providers.
• Review venue technical manuals and project requirements to identify relevant stand construction, access, installation, and dismantling requirements.
• Account for event deadlines, overnight installation windows, venue restrictions, and time-sensitive material deliveries.
• Assist project teams in controlling costs and resolving material or fabrication issues during production and installation.

1. Cost Control and Project Coordination

• Monitor estimated costs against actual procurement costs and approved project budgets.
• Maintain accurate records of purchase orders, supplier invoices, material costs, and cost variations.
• Track material wastage, price fluctuations, additional works, and scope changes.
• Coordinate with design, sales, project management, production, and accounts teams.
• Support project handovers by providing approved BOQs, procurement records, and final cost information.
• Prepare periodic reports on procurement status, cost variances, supplier performance, and potential savings.

Required Qualifications and Experience

• Diploma or bachelor's degree in Quantity Surveying, Interior Design, Civil Engineering, Construction Management, or a related field; equivalent relevant experience may be considered.
• Minimum 2–5 years of relevant experience in interior fit-out estimation, exhibition stand costing, procurement, or a closely related field.
• Demonstrated experience preparing detailed BOQs and quantity take-offs from technical drawings.
• Practical knowledge of interior finishing materials, joinery, furniture, fabrication, and exhibition stand construction.
• Experience sourcing materials and obtaining competitive quotations from suppliers and subcontractors.
• Familiarity with the Dubai/UAE construction, interior fit-out, and exhibition industry is strongly preferred.
• Strong Excel skills, including formulas, costing sheets, quantity calculations, and supplier comparison tables.
• Ability to read and interpret architectural drawings, technical specifications, and shop drawings.
• Experience with AutoCAD, PDF measurement tools, and estimating or project management software is an advantage.
• Strong commercial awareness, negotiation skills, numerical accuracy, and attention to detail.
• Ability to manage multiple quotations and projects under tight deadlines.
• Good written and verbal communication skills in English.

Preferred Skills

• Knowledge of UAE suppliers, local manufacturers, joinery workshops, printing companies, and exhibition fabrication contractors.
• Understanding of material specifications, technical submittals, samples, and approval procedures.
• Familiarity with exhibition venues and event-related installation requirements in Dubai.
• Ability to prepare alternative cost proposals and value-engineering recommendations.
• Experience coordinating local and international procurement.
• Arabic language skills are an advantage.

Key Performance Indicators (KPIs)

The successful candidate will be evaluated on:

• Accuracy and completeness of BOQs and cost estimates.
• Competitiveness of quotations and procurement savings achieved.
• Timeliness of tender submissions and supplier orders.
• Compliance with approved project budgets.
• Supplier reliability and on-time material delivery.
• Accuracy of material take-offs and reduction of avoidable wastage.
• Quality of procurement documentation and cost-control reporting.
• Ability to identify scope gaps and costing risks before project execution.

What We Offer

• Competitive salary based on qualifications and experience.
• Opportunity to work on interior design, bespoke furnishing, and exhibition stand projects.
• Exposure to a diverse range of materials, suppliers, and fabrication methods.
• A professional and collaborative working environment.
• Career development opportunities within estimation, procurement, and project commercial management.

How to Apply

Interested candidates should submit their CV, expected monthly salary in AED, availability to join, and examples of relevant estimation or BOQ experience to cdo@readyroom.ae

Candidates with practical experience in both interior fit-out estimation and exhibition stand costing will be given preference.

Pay: AED3,500.00 - AED6,000.00 per month

Work Location: In person