Fleet Dispatcher & Logistics Coordinator

Position Summary

New Era Trucking & Logistics LLC is seeking an experienced, results-driven Fleet Dispatcher & Logistics Coordinator to oversee freight dispatching, load negotiations, driver coordination, and daily transportation operations.

Our company currently operates 26-foot box trucks and is actively preparing to expand into Class 8 semi-truck operations by the end of 2026.

The ideal candidate will have experience dispatching both box trucks and tractor-trailers, negotiating competitive freight rates, establishing broker relationships, and securing consistent, profitable freight opportunities.

This position will play an important role in the company's fleet expansion and long-term operational growth.

Essential Job Responsibilities

Freight Dispatch & Load Management

• Locate, negotiate, and secure profitable freight using DAT, Truckstop, Amazon Relay, and other freight platforms.
• Dispatch 26-foot box trucks, semi-trucks, and additional fleet equipment as acquired.
• Negotiate competitive freight rates with brokers and direct shippers.
• Identify local, regional, dedicated, and over-the-road freight opportunities.
• Coordinate pickups, deliveries, driver assignments, and return loads.
• Reduce deadhead miles and maximize fleet utilization.
• Evaluate freight profitability before confirming loads.
• Build relationships with brokers, manufacturers, distributors, and direct shippers.

Fleet Operations & Expansion

• Assist management with the transition into semi-truck operations.
• Support dispatch planning for dry van, refrigerated, flatbed, or other trailer equipment as added.
• Coordinate driver availability and equipment assignments.
• Monitor load capacity, route restrictions, and equipment requirements.
• Assist with establishing dedicated freight lanes and recurring contracts.
• Support operational planning as additional trucks and drivers are hired.

Driver Coordination & Compliance

• Maintain daily communication with drivers.
• Monitor pickup and delivery performance.
• Review driver hours-of-service availability and ELD information when applicable.
• Ensure dispatch assignments comply with applicable DOT and FMCSA requirements.
• Coordinate breakdowns, delays, and shipment emergencies.
• Maintain accurate dispatch records and driver communications.

Documentation & Revenue Management

• Review rate confirmations, BOLs, PODs, and freight documentation.
• Submit completed load documentation to accounting.
• Track gross revenue, rate per mile, deadhead miles, and load profitability.
• Coordinate detention, layover, TONU, and accessorial payment requests.
• Maintain broker and customer records.
• Prepare daily and weekly dispatch performance reports.

Required Qualifications

• Minimum 2 years of trucking dispatch or freight logistics experience preferred.
• Experience dispatching both box trucks and semi-trucks strongly preferred.
• Knowledge of DAT Load Board, Truckstop, and freight negotiation.
• Understanding of Class 8 tractor-trailer operations.
• Familiarity with FMCSA regulations, ELDs, and hours-of-service requirements.
• Strong communication, organization, and problem-solving skills.
• Ability to independently secure freight and coordinate multiple drivers.
• Experience with dedicated freight lanes and direct shipper relationships preferred.

Key Performance Indicators

• Weekly gross revenue per truck
• Average revenue per loaded mile
• Deadhead mileage percentage
• Truck utilization and available capacity
• On-time pickup and delivery performance
• Number of recurring freight opportunities secured
• Load profitability
• Accuracy and timeliness of documentation

Growth Opportunities

As New Era Trucking & Logistics LLC expands, this position may develop into a Senior Fleet Dispatcher, Dispatch Supervisor, or Transportation Operations Manager, depending on performance and organizational needs.

Originally posted on Himalayas