Fiscal Manager

Fiscal Manager

ChangeMakers Hawaiʻi

Job Type: Part-time, independent contractor Pay: $45 per hour Expected Hours: Approximately 10–15 hours per week Work Arrangement: Flexible schedule and location, coordinated around required deadlines and secure access to organizational systems Primary Contact: Chief Executive Officer or designee

Position Summary

ChangeMakers Hawaiʻi seeks an organized, detail-oriented Fiscal Manager to support the organization’s day-to-day financial administration. This role handles payroll processing, monthly reconciliations, approved payments, fiscal sponsorship transactions, grant-budget tracking, and financial reporting.

The ideal candidate is dependable, comfortable working independently, and able to keep financial records accurate, organized, and current while following established approval procedures.

Responsibilities

Payroll and Payments

• Collect and organize payroll information, prepare payroll for authorized review, process approved payroll, and maintain payroll records.
• Process approved contractor, vendor, and other organizational payments.
• Maintain invoices, receipts, payment approvals, and supporting documentation.

Monthly Reconciliation and Financial Reporting

• Complete monthly financial reconciliations and resolve discrepancies.
• Maintain accurate financial records and supporting documentation.
• Track grant budgets and prepare financial reports according to grant deadlines.
• Prepare periodic budget and financial reports for the CEO and board.
• Promptly communicate missing information, discrepancies, approaching deadlines, and concerns about the use of funds.

Fiscal Sponsorship Administration

• Support administrative intake and financial recordkeeping for fiscally sponsored projects.
• Track funds received, applicable sponsorship fees, approved expenses, and remaining project balances.
• Process authorized disbursements in accordance with fiscal sponsorship agreements and organizational approval procedures.
• Maintain complete documentation for sponsored-project transactions.

Contracts and Administrative Records

• Organize business contracts and track contract terms, expiration dates, and renewals.
• Coordinate contract reviews and renewals with authorized leadership.
• Maintain records of organizational licenses, insurance policies, software subscriptions, and business accounts.
• Track related payments, renewal dates, and compliance deadlines.
• Complete other related fiscal and administrative tasks within the agreed scope.

Financial Controls and Confidentiality

• Follow established payment approval procedures and segregation of duties.
• Protect confidential financial, payroll, donor, grant, personnel, and sponsored-project information.
• Maintain organized records in accordance with applicable retention requirements.
• Disclose potential conflicts of interest and promptly report financial or data-security concerns.
• Obtain required written authorization before committing organizational funds, signing agreements, transferring funds, or making changes to organizational accounts.

Qualifications

• Demonstrated experience in bookkeeping, payroll administration, or similar financial operations.
• Ability to reconcile accounts, track budgets, and prepare clear financial reports.
• Proficiency with spreadsheets, accounting software, payroll systems, and digital recordkeeping.
• Strong attention to detail and ability to meet recurring deadlines.
• Ability to handle confidential information with discretion.
• Clear communication skills and ability to coordinate with staff, vendors, contractors, and sponsored-project contacts.
• Ability to work independently while following established financial controls and approval procedures.

Preferred Qualifications

• Experience supporting nonprofit financial operations.
• Familiarity with grant-budget tracking and financial reporting.
• Experience administering fiscal sponsorship transactions.
• Interest in ChangeMakers Hawaiʻi’s community-based work.

Compensation and Contract Terms

This is a part-time independent contractor opportunity paying $45 per hour , with an anticipated workload of 10–15 hours per week . Hours are estimates and may vary based on organizational needs. Advance written approval is required before materially exceeding the anticipated workload.

Pay: $45.00 per hour

Expected hours: 10.0 per week

Work Location: In person