Finance Supervisor - Kimpton Vividora Barcelona

What's the job?

As Finance Supervisor at Kimpton Vividora Barcelona, you will help ensure that day-to-day financial operations are accurate, well-controlled and run efficiently. You will work closely with the Finance leadership team and operational departments, ensuring compliance with IHG procedures and standards.

You will act as a key point of contact for operational teams on day-to-day financial matters, resolving billing and payment issues, identifying discrepancies and ensuring that accounting and control processes are completed accurately and on time.

Day-to-day Financial Operations & Accounting

• Coordinate daily accounting activities and ensure all transactions are accurately recorded and processed on time.
• Review supplier invoices, account allocations and supporting documentation, and prepare payments in accordance with established approval procedures.
• Monitor accounts receivable balances, follow up on overdue accounts and support collection activities.
• Prepare and review bank, credit card and general ledger reconciliations, investigating and resolving outstanding items.
• Ensure all accounting documentation is complete, properly organised and readily available for audits.

Income Audit & Billing Controls

• Review daily revenue and payment reconciliations for Rooms, Food & Beverage and other departments.
• Verify charges, adjustments, refunds, discounts and complimentary items, ensuring they have the appropriate authorisations.
• Investigate discrepancies between the PMS, POS, payment platforms and accounting records, working closely with the relevant departments.
• Support cash handling controls, cash counts and the monitoring of discrepancies.

Month-End Closing & Financial Reporting

• Prepare assigned journal entries, supporting schedules and balance sheet reconciliations as part of the monthly closing process, ensuring all deadlines are met.
• Support the Finance leadership team by providing reliable financial information and explanations for significant variances.
• Assist in monitoring expenses and carrying out basic analysis against Budget, Forecast and Prior Year.
• Escalate unresolved issues and potential financial risks in a timely manner.

Internal Controls, Audits & Purchasing

• Ensure compliance with IHG policies, hotel procedures, approval levels and appropriate segregation of duties.
• Support internal and external audits by preparing documentation and following up on agreed corrective actions.
• Review purchasing documentation and help ensure compliance with procurement and supplier payment controls.
• Safeguard the hotel's financial information and assets at all times.

Teamwork & Continuous Improvement

• Coordinate priorities and provide day-to-day guidance to other members of the Finance team, where appropriate.
• Maintain effective working relationships with Front Office, Food & Beverage, Purchasing and all other departments.
• Help operational teams understand billing, cash handling and financial control procedures.
• Identify and suggest practical improvements to regular reports, reconciliations and financial processes.

Guest Experience & Responsible Business

• Understand that Finance also plays a role in the guest experience, supporting the prompt and professional resolution of billing, collection and payment-related issues.

Key Performance Indicators (KPIs)

• Accuracy and timely completion of assigned month-end closing tasks and reconciliations.
• Timely resolution of revenue, cash and payment discrepancies.
• Effective monitoring of accounts receivable and outstanding balances by ageing.
• Compliance with internal controls, audit requirements and financial deadlines.
• Quality of accounting records and effectiveness of support provided to other departments.

What are we looking for?

• At least 3 years of experience in hotel Finance or Accounting, preferably within an upscale, luxury or lifestyle environment.
• Practical knowledge of Accounts Payable, Accounts Receivable, Income Audit, reconciliations and month-end closing processes.
• Good understanding of hotel financial controls; knowledge of USALI would be an advantage.
• Strong Excel skills and experience working with hotel PMS, POS and accounting systems.
• Strong attention to detail, accountability, integrity and the ability to manage multiple priorities.
• A hands-on, collaborative approach and the ability to communicate effectively with operational teams.
• Previous experience coordinating or supervising processes would be an advantage, although it is not essential if you have the potential to take the next step in your career.
• A degree or qualification in Finance, Accounting or Business Administration would be an advantage.
• Fluent Spanish and professional working proficiency in English; additional languages are a plus.

Above all, we are looking for someone reliable, curious and proactive, who enjoys the day-to-day operations of a hotel and brings accuracy, sound judgement and a strong team spirit to the Finance function.

What can you expect from us?

• Discounted rates at hotels worldwide.
• Career development opportunities within one of the world's leading hotel companies.
• Training programmes and access to IHG learning resources.
• Uniform and laundry service.
• Meals during working hours.
• Discounted private health insurance.
• Kimpton Benefits: exclusive discounts and offers for employees.
• A dynamic, inclusive and fun working environment.

Be Yourself. Lead Yourself. Make it Count.