Finance Operations & Controls Lead
Finance Operations & Controls Lead Location: Manila-based Travel Requirement: Regular travel to provincial warehouses across Visayas and Mindanao Department: Finance Reports To: Finance Manager POSITION SUMMARY The Finance Operations & Controls Lead is responsible for strengthening financial controls, processes, and compliance across the company's provincial warehouse operations. The role will be Manila-based, with the Cainta Warehouse serving as the primary process reference point. The successful candidate will work closely with the Cainta team to understand and document effective processes, then drive the adoption and consistent execution of these standards across warehouses in Visayas and Mindanao. This is a hands-on finance operations and controls role . The ideal candidate combines a strong audit mindset with practical operational judgment, excellent communication skills, and the ability to coach teams and improve processes. The role will regularly visit provincial warehouses to audit processes, identify potential financial and operational value leakage, implement stronger controls, and ensure that Finance Clerks, BO Custodians, Delivery Teams, and other relevant personnel understand and consistently follow established procedures. KEY RESPONSIBILITIES 1. Delivery Team Clearing & Financial Controls Oversee and strengthen compliance with the complete Delivery Team clearing process, including: Budget release, monitoring, and liquidation Delivery-related invoice and Returns Clearing Reconciliation of supporting documents and transactions Monitoring of outstanding and aging items related to the delivery team Identification and escalation of exceptions and unresolved items Ensure that provincial warehouse teams follow established processes and approval requirements, and identify recurring issues that require process improvement. 2. Provincial Warehouse Finance Audit Conduct regular operational and financial audits of provincial warehouses, with particular focus on the activities of: Finance Clerks BO Custodians Delivery Teams Warehouse personnel involved in financial transactions Review transactions, supporting documentation, reconciliations, approvals, and adherence to established procedures. Identify and investigate: Process violations Missing or inadequate documentation Unusual transactions or variances Control weaknesses Potential fraud or misuse Duplicate or unsupported claims Unliquidated or improperly liquidated funds Inventory- or delivery-related financial discrepancies Other potential sources of financial or operational value leakage Prepare clear findings and recommendations and work with warehouse teams to ensure corrective actions are implemented. 3. Fuel Liquidation & Trucking Controls Review and improve the existing fuel liquidation process for truckers operating from provincial warehouses. Responsibilities include: Reviewing the current fuel allocation and liquidation process Identifying control gaps and opportunities for misuse Establishing appropriate documentation and approval requirements Developing reconciliation and monitoring mechanisms Identifying abnormal fuel consumption or unusual patterns Creating practical controls that can be consistently implemented at warehouse level 4. Process Rollout, Implementation, and Standardization Drive the implementation of improved finance processes and controls across provincial warehouses. Develop practical Process flows, Checklists and, Reconciliation templates. Use the Cainta Warehouse as a key reference for processes that should be standardized across other warehouses. This includes: Communicating new processes clearly to warehouse teams Conducting follow-up audits Monitoring compliance Identifying implementation challenges Adjusting processes where necessary without compromising control objectives The role is expected to be an active partner to Operations, rather than simply an auditor who identifies problems after they occur. QUALIFICATIONS & EXPERIENCE Required: Bachelor's degree Experience in operations, audit, internal controls, finance operations, or process compliance Strong numerical and analytical skills Ability to understand and evaluate end-to-end business processes Strong attention to detail without losing sight of the bigger operational picture Excellent written and verbal communication skills Ability to create and understand process flows Strong Excel / spreadsheet skills Willingness and ability to travel regularly to provincial warehouses in Visayas and Mindanao Preferred: Experience in internal audit or operational audit Experience in logistics, distribution, warehousing, FMCG, retail, or other field-based operations Experience designing or implementing internal controls Experience conducting branch, warehouse, or field audits Experience with cash, liquidation, fuel, inventory, or delivery-related controls Experience training or coaching operational teams IDEAL CANDIDATE PROFILE We are looking for someone who combines the mindset of an auditor with the practicality of an operations manager . IMPORTANT CHARACTERISTICS This position is not primarily a bookkeeping or accounting-processing role . The successful candidate must be comfortable moving between: Audit → Analysis → Process Design → Communication → Coaching → Implementation → Follow-up The person should enjoy finding problems, understanding why they happen, and working with teams to build processes that prevent the same problem from happening again Benefits: Free parking On-site parking Promotion to permanent employee Work Location: In person
Наблюдалась 2026-09-15, впервые 2026-09-02, найдена на 4 площадках, источник — Indeed.