Finance Assistant

PURPOSE OF THE FUNCTION

The Finance and Admin. Assistant will assist in all functions related to Finance Activities including but not limited to Payroll preparations, Account Receivable & Accounts Payable tasks and other admin. tasks. He/she will work closely with the Asst. Finance Manager, Finance Officer, Payroll Specialist.

KEY RESULTS AREA

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Finance Functions Activities - Manages invoice and billing verification, payment processing, and financial documentation to ensure compliance with company policies and budgets. Handles reimbursements, cash advances, journal entries, and petty cash monitoring, while safeguarding checks and coordinating payment releases. Monitors bank transactions, exchange rates, and expense liquidations, and prepares financial reports required for management, Head Office, and government regulatory agencies.

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Duty/Business Travel, Reimbursement, and Liquidation - Coordinates business travel arrangements, including flight and hotel bookings, visa and insurance requirements, and per diem allowances. Monitors travel-related cash advances and ensures timely liquidation with complete and proper documentation.

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Administrative Functions - Provides administrative support by assisting with uniform procurement, coordinating with suppliers and service providers for company events, maintaining asset inventories, and performing other administrative tasks as needed.

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Payroll Support - Assists in payroll processing to ensure timely salary payments and statutory remittances. Supports the preparation of final pay and separation pay, processes employee reimbursements, prepares payroll-related reports and remittance summaries, and responds to payroll-related inquiries.