Finance and Operations Associate

As part of our continued development in the Middle East, we are looking for a Finance & Operations Associate to support our Abu Dhabi operations.

This is a versatile, hands-on position combining financial administration, HR coordination, project monitoring, production follow-up and operational support .

We are looking for someone who enjoys working across different functions, takes ownership of day-to-day activities and contributes directly to the successful delivery of our projects.

Key Responsibilities

1. Finance & Administrative Management

• Coordinate day-to-day financial and administrative activities for the local entity.
• Monitor project budgets, expenses, purchase orders and supplier invoices.
• Support invoicing, payment tracking, cash flow monitoring and financial reporting.
• Liaise with external accountants, banks, auditors and local service providers.
• Ensure accurate financial records and compliance with local administrative requirements.
• Prepare financial summaries and reports for local management and Group Finance.
• Support the preparation and monitoring of operational budgets.

1. Human Resources & Office Administration

• Coordinate local HR administration, including employment contracts, employee records, onboarding and offboarding.
• Liaise with payroll providers and ensure accurate monthly payroll inputs.
• Coordinate employment visas, work permits, residency documentation and renewals with external partners.
• Monitor employee leave, attendance and other HR-related administrative matters.
• Ensure compliance with local employment regulations and Group HR policies, in coordination with Group HR.
• Oversee general office administration and relationships with local suppliers.

1. Project Monitoring & Coordination

• Support the head of retail in monitoring the progress of ongoing museum and cultural projects.
• Follow up on project activities to ensure deadlines and commitments are met.
• Coordinate information between project teams, suppliers, subcontractors and internal departments.
• Prepare project status updates, progress reports and meeting minutes.
• Support the monitoring of project costs, commitments and budget variations.

1. Production Follow-Up & Supplier Coordination

• Monitor production schedules and key manufacturing milestones in coordination with Project Managers and production teams.
• Follow up with suppliers, fabricators and subcontractors on production progress, deliverables and deadlines.
• Track purchase orders, production documentation, approvals and delivery schedules.
• Coordinate with logistics providers and project teams regarding shipments, deliveries and installation requirements.
• Support the coordination of technical documentation and project handover requirements.

1. Operations Coordination

• Act as a central coordination point between the Abu Dhabi office, project teams and Museum Studio's international entities.
• Facilitate day-to-day operational communication and information sharing.
• Support the planning of resources, suppliers and operational activities.
• Contribute to improving internal processes, reporting tools and operational efficiency.
• Provide practical support to local management on a broad range of operational matters.

Education & Experience

• Bachelor's or Master's degree in Business Administration, Finance, Management, Operations or a related field.
• Approximately 5 years of relevant professional experience in a combined administrative, financial, project coordination, or operations role.
• Good understanding of financial administration, budgeting, and supplier management.
• Experience coordinating multiple stakeholders and tracking project deliverables.