Facilities Assistant | Barcelona (Spain) | Permanent (Part-Time, 20 Hours/Week)

This position helps provide and maintain facilities which give Church members places where they can worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances. Each Church facility that is built and/or maintained should 1) Provide a spiritual setting for members to worship and 2) Present an image of reverence and dignity in the community. This position assists the Facilities Manager (FM) to ensure timely maintenance to facilities using established processes and standards of maintenance, repair, and replacement and administrative support to a facilities management workgroup. This is a senior-level support, individual contributor role.

• Process purchase requisitions and orders, match invoices to purchase orders, and prepare payments and financial reports. payments and financial reports
• Reviews purchasing card statements reimbursements, utilities and property-tax payments, and keep tax requirements in order
• Analyze budget spending each month
• Work with vendors and contractors, help set up new vendors, and prepare contracts and check insurance documents when needed
• Keep facility records current: purchase orders, work orders, maintenance schedules and the capital needs assessment (CNA)
• Run office operations: correspondence, filing, mail, phone, meeting minutes, and reports to HQ and stake leaders
• Create work orders for technicians, and train the FM administrative assistants (FMAA 1 and 2)

Required:

• Spanish and English, both required: Spanish, spoken and written [level]; English enough for trainings and calls with the area and HQ [level].
• 3 years of related experience, or progress toward or completion of a relevant degree or industry certification.
• Experience with accounts and payments, and basic accounting: invoices, purchase orders, contracts.
• Windows and Microsoft applications, and a quick learner of new software.
• Clear phone and written communication, courteous with leaders, colleagues and vendors.
• Organized, results-oriented and flexible to work from 12:30pm to 4:30pm

Preferred:

• A recognized university degree or industry certifications
• Salesforce and Power BI skills
• Knowledge of accounting and the Spanish tax system.
• Ability to read building and facility plans, such as floor plans and technical drawings