Executive Secretary

At Modern Terminals, we care and invest in our people. We are committed to nurture future professional, by providing diverse training and support, and all sort of opportunities, you can expect to grow and achieve goals with the company as a whole.

We offer the right candidate(s) a competitive remuneration package and good opportunities for career development.

How to apply?

Please send your full resume and details of your present and expected salary, as well as your contact telephone number, by email to

recruitment@modernterminals.com

WhatsApp Hotline: 6283 8297

Executive Secretary

The Role

Reporting to the Director - Group Sales, the job holder’s major responsibilities are to:

• Provide professional secretarial and administrative support to senior management within the Group Sales Department
• Manage calendars, appointments, meetings, and business travel arrangements
• Coordinate internal and external meetings, and prepare agendas, presentations, and business documents
• Handle confidential correspondence, reports, records, and administrative documentation filing systems
• Organize business trips, customer visits, business and networking events, conferences, and hospitality arrangements
• Support customer relationship activities, including event coordination
• Liaise with internal departments, vendors, and external stakeholders to ensure smooth business operations
• Monitor departmental administrative requirements and ensure timely completion
• Provide administrative support for ad hoc projects and assignments

The Person

The ideal candidate should have / be:

• Post-secondary education or above with formal secretarial training, degree holder preferred
• Minimum 5 years' secretarial experience supporting senior management
• Proficient in MS Office applications, and Chinese word processing
• Good command of written and spoken English, Chinese, and Mandarin
• Strong organizational, multitasking, and coordination skills
• Independent, detail-minded, customer-focused, and able to work under pressure
• Good communication and interpersonal skills