Executive Assistant to Managing Director

Executive Assistant to the CEOs – Key Responsibilities

• Provide daily administrative support to the CEOs and manage their calendars, meetings, emails, and correspondence.
• Conduct research, prepare documents, and follow up on pending tasks and communications.
• Manage and coordinate complex flight bookings, travel arrangements, and itineraries for the CEO and his family, including accommodation, transfers, and other travel requirements.
• Maintain company files, corporate documents, licenses, and legal records.
• Coordinate trade license renewals, company registrations, legal document attestations, and translations.
• Assist with Xero accounting, invoice and expense reconciliations, and manual invoicing for EERE.
• Coordinate visa documentation and employee onboarding with HR and the PRO.
• Manage property listings on Property Finder and Bayut, property permits, broker ID renewals, and Trakheesi applications.
• Arrange property viewings and coordinate Open House events, including permits, catering, valet parking, and property inspections.
• Manage company email accounts, domain renewals, digital subscriptions, and related invoices.
• Assist with website updates, social media account coordination, and Trustpilot customer reviews.
• Coordinate with clients, suppliers, developers, lawyers, and other external parties as required.
• Assist with setting up new companies and handling other administrative and operational tasks as assigned by the CEOs.
• Work closely with the group of company

Personal Work to the CEOs

• Manage personal purchases, household supplies, and water deliveries for the CEO.
• Collect and organise utility bills and invoices from Zenner, Lootah, and other service providers.
• Prepare and coordinate purchase forms and documentation for the CEO.
• Coordinate villa and apartment maintenance, repairs, and renovation works with contractors and suppliers.
• Manage tenancy contract renewals and communicate with landlords and property management.
• Managed Passport Renewals of the CEO's and his family
• Coordinate complex flight bookings, travel arrangements, accommodation, and itineraries for the CEO and his family

Job Requirements

• Previous experience as an Executive Assistant or in a similar administrative role within the real estate and interior fit-out industry .
• Knowledge of real estate operations, property listings, permits, and property viewings.
• Understanding of company administration, trade licenses, legal documentation, and business registrations.
• Experience with invoicing, expense reconciliation, and accounting software such as Xero is an advantage.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office, email management, and digital platforms.
• Ability to handle confidential information and work closely with senior management.
• Proactive, detail-oriented, flexible time, and able to work under pressure.

Work Location: In person