Executive Assistant to Managing Director

Executive Assistant Halo Group · Dubai, UAE A valid UAE driving license is mandatory.

Halo Group is looking for a highly organized Executive Assistant who follows tasks through to completion. You’ll support senior management across our fit-out, joinery and paint divisions. When a request comes in, you’ll clarify what needs to be done, agree on an owner and deadline, and follow up until the work is complete.

Key responsibilities

• Maintain one task tracker for management. Categories requests by project, division, priority and deadline so you can quickly identify what needs attention today.
• Turn meeting decisions, emails and verbal instructions into clear action items. Confirm responsibilities and check progress before deadlines.
• Follow up directly with department heads, suppliers and project teams. If work stalls, identify what is holding it up, resolve what you can and flag any decision management needs to make.
• Organize emails, approvals and documents by project and subject so the latest information is easy to find.
• Plan the executive’s calendar around deadlines, client commitments and site visits. Prepare the documents and updates needed for each meeting.
• Travel between the office, workshops and project sites as required to collect documents, coordinate with teams and complete pending tasks.

What we’re looking for

• A valid UAE driving license and willingness to travel locally for work.
• Experience in executive support, operations coordination or a similar role involving follow-up across teams.
• Strong organizational skills, including the ability to sort competing requests, set priorities and keep track of details.
• The initiative to act independently and the confidence to follow up professionally with senior stakeholders.
• Clear communication skills and working knowledge of Excel or a task-tracking tool. Experience in fit-out, joinery or construction is an advantage.

To apply , submit your CV and briefly describe one task you took from instruction to completion. Tell us how you organised the work, followed up and confirmed it was done.

Pay: From AED4,000.00 per month

License/Certification:

• Driving License (Required)

Work Location: In person