Executive Assistant to the COO

Company Description RIVO is an employee-centric financial services company located in downtown San Diego, built on our core values of Respect, Integrity, Value, and Opportunity.

We're seeking a highly professional, polished, and proactive Executive Assistant to support our Chief Operating Officer. This role is ideal for someone who thrives in a fast-paced environment, communicates with confidence, anticipates needs before they arise, and takes pride in delivering exceptional results. The right candidate will serve as a trusted partner to the COO, helping drive efficiency, organization, and execution across a range of priorities.

If you're a polished professional who thrives on organization, communication, execution, and staying one step ahead, we'd love to hear from you!

Job Description What You'll Do

• Calendar & Priority Management: Manage a complex calendar, evaluate competing demands, and optimize scheduling to ensure priorities are addressed effectively. Serve as the primary point of contact for scheduling requests and executive availability.
• Executive Readiness & Meeting Preparation: Ensure the COO is fully prepared for meetings, presentations, and key interactions by gathering information, preparing briefing materials, tracking action items, and coordinating follow-up.
• Executive Communication & Collaboration: Partner with leadership and management across the organization, draft professional communications, and facilitate seamless communication with internal and external stakeholders.
• Project Coordination & Execution: Drive special projects and key initiatives forward by tracking deliverables, coordinating resources, and ensuring deadlines are met with a high degree of accuracy and accountability.
• Travel & Logistics: Coordinate executive travel, meetings, appointments, and other logistical arrangements while ensuring a seamless experience.
• Event Planning & Vendor Coordination: Support the planning and execution of events and maintain relationships with vendors and external partners as needed.
• Strategic Thinking & Process Improvement: Continuously identify opportunities to improve workflows, leverage technology, and utilize AI tools to enhance productivity, organization, and executive effectiveness.

Qualifications What We're Looking For

• Exceptional verbal and written communication skills with the ability to interact professionally at all levels.
• Executive presence, sound judgment, and a high degree of professionalism.
• Proven ability to anticipate needs, think proactively, and solve problems independently.
• Strong discretion and experience handling sensitive and confidential information.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Resourceful, detail-oriented, and highly accountable for outcomes.
• Proficiency with Microsoft Office, Outlook, Teams, and modern productivity tools.
• Comfortable leveraging AI tools to improve efficiency and streamline work processes.

Additional Information Company Benefits

• Childcare & Family Support: Receive up to $5,000 annually in childcare reimbursement to ease the balancing act of work and family & Exclusive access to comprehensive fertility treatment coverage to financially support your family-building journey
• Stay Fit for Free: Join our FREE weekly group workouts and keep your health and energy levels at their peak
• Company Events & Social Hours: Enjoy regular happy hours and company-wide events to celebrate achievements and build community with fellow employees
• Padres Tickets: Catch a Padres game with exclusive access to season long raffle drawings in the RIVO ticket section. Go Padres!
• Daily Perks: Savor FREE coffee, energy drinks, and snacks – fueling your productivity and satisfaction!
• Parking & Commute Made Easy: Say goodbye to commuting hassles and high gas prices – enjoy a company-paid parking or MTS pass
• Dedication Incentives: Opportunity to earn more money with our perfect attendance incentive – your dedication and reliability deserve recognition
• Generous Time Off: Recharge and live your best life with company paid holidays and PTO each year
• Comprehensive Health Coverage: Benefit from medical, dental, and vision plans with a 70/30 cost share—because your well-being is our priority
• Secure Your Future: Take advantage of our 401(k) plan with employer matching to invest in your future with confidence

A reasonable estimate of the hourly rate for this job is $26.00 to $36.00 per hour. Individual compensation within the range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to education; experience and training; licensure and certifications; knowledge and skill sets; and other business and organizational needs.