Executive Assistant to the CFO

Voices Together is a nonprofit organization that empowers children, teens, and adults with diverse needs through its innovative Voices Music Therapy (VMT™) model. Our innovative, research-based approach empowers individuals to build meaningful communication, strengthen social-emotional growth, and develop self-advocacy, fostering greater independence and well-being.

JOB DESCRIPTION:

The Executive Assistant will provide high-level administrative support to the Chief Financial Officer (CFO).  This role will plan and orchestrate work to ensure that CFO’s priorities are met, organizational goals are achieved, and best practices are upheld.

DUTIES AND RESPONSIBILITIES:

• Support the CFO to ensure that organizational goals and objectives are accomplished and that operations run efficiently
• Manages CFO’s calendar, including making appointments and prioritizing sensitive matters; coordinates complex scheduling
• Provides administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
• Attend meetings and interviews to take detailed meeting minutes and notes
• Coordinate meetings with leadership team, staff members and external partners
• Send follow-up communications as needed
• Track deadlines, action items, and ongoing projects, and send reminders to CFO
• Handle sensitive and confidential information, such as salaries, contracts, and financial data, with discretion
• Maintain professionalism and strict confidentiality with all materials
• Scan finance documentation; maintain records; organize shared documents
• Scan information to personnel files; maintain records; organize shared documents
• Collaborate on special projects with other staff members
• Prepare materials for events, presentations, and the like
• Other duties as required or assigned

EDUCATION AND EXPERIENCE:

• High school diploma required; Associate’s Degree in Business Administration or related field preferred
• At least four (4+) years of related experience in an administrative role reporting directly to upper management
• Ability to creatively problem-solve
• Ability to communicate effectively with management and other departments
• Excellent written, oral, and organizational skills
• High degree of confidentiality
• Demonstrated proficiency in MS Office Suite with the ability to learn new/updated software
• Must have valid driver’s license and reliable transportation

DESIRED QUALIFICATIONS AND SKILLS:

• Prior experience supporting executive leadership
• Self-Starter, proactive problem-solver, works independently and manages workload with limited direction.
• Ability to anticipate professional needs of the CFO
• Takes ownership and is resourceful
• Excellent attention to detail
• Experience in a fast-paced, growing company and/or demonstrated effectiveness in a mid-sized organization
• Excellent communications and writing skills
• Excellent time management skills with a proven ability to meet tight deadlines
• Experience working in a social service environment and familiarity with not-for-profit best practices a plus
• Prior experience supporting executive leadership

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to fifteen (15) pounds at times

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Chapel Hill, NC 27515