Executive Assistant to CEO
# Executive Assistant to CEO **STONETTA BUILDING MATERIALS TRADING L.L.C** · Dubai · `On-site` 🕒 **Статус:** *Опубликовано: 3 дня назад* · *Источник: Indeed* --- ### About the Role Executive Assistant to CEO – Male Only Our company is currently seeking a qualified and experienced Male Executive Assistant to the CEO with 5–10 years of UAE experience and a strong background in Marble & Stone Works / Construction to join our team. The ideal candidate should have excellent communication and coordination skills, strong knowledge of construction and marble/stone works, and the ability to work closely with the CEO, management, clients, consultants, suppliers, and project teams. Key Responsibilities1. CEO / Personal Assistant Manage the CEO’s daily schedule, appointments, meetings, and travel arrangements. Prepare and organize documents, reports, presentations, correspondence, and other materials required by the CEO. Coordinate the CEO’s personal and business requirements. Follow up on instructions given by the CEO and ensure timely completion of assigned tasks. Maintain strict confidentiality of company and CEO information. Coordinate with clients, suppliers, consultants, contractors, and VIP contacts on behalf of the CEO. Act as a trusted point of contact between the CEO and internal/external stakeholders. 2. Construction & Project Coordination Coordinate and follow up on ongoing construction, fit-out, marble, and stone projects. Communicate and coordinate with Project Managers, Site Engineers, Supervisors, Estimators, Designers, Procurement Teams, and subcontractors. Monitor project progress, deadlines, drawings, materials, approvals, and site requirements. Assist the CEO in reviewing project status, priorities, and important project-related issues. Prepare project updates, reports, and follow-up summaries for management. Coordinate effectively between the office, design, procurement, and site teams. Follow up on urgent project requirements and ensure timely action by the responsible teams. 3. Marble & Stone Works Have strong practical knowledge of marble, natural stone, granite, porcelain, and related finishing works . Understand marble and stone selection, specifications, quantities, samples, and applications. Coordinate with suppliers, fabricators, installers, and site teams regarding marble and stone requirements. Review and follow up on stone samples, material approvals, shop drawings, fabrication, delivery, and installation. Assist the CEO in discussing marble and stone-related technical and commercial matters. 4. Layouts & Drawings Review and coordinate architectural, interior, and construction layouts and drawings. Coordinate with the Design Team regarding drawings, revisions, and approvals. Organize and maintain drawings, BOQs, specifications, material schedules, samples, and project documents. Follow up on drawing submissions, revisions, and approvals. Basic to intermediate knowledge of AutoCAD is preferred. Ability to understand construction drawings and layouts is required. 5. Meetings & Follow-Up Arrange internal and external meetings for the CEO. Prepare meeting agendas, presentations, drawings, reports, and other required documents. Attend meetings with the CEO when required. Take meeting minutes and prepare clear action points. Follow up with the concerned departments and personnel to ensure all action items are completed. Coordinate meetings with clients, consultants, contractors, suppliers, and government authorities. 6. Management & Department Coordination Act as the communication link between the CEO and various departments. Follow up on the CEO’s instructions with HR, Accounts, Sales, Design, Procurement, Projects, and Site Teams . Prepare daily, weekly, and project-related updates for the CEO. Identify pending and urgent matters requiring the CEO’s attention. Coordinate solutions to urgent operational and project-related matters. Ensure effective communication and follow-up across departments. Required Qualifications & Experience Bachelor’s Degree in Construction Management, Civil Engineering, Architecture, Business Administration, Project Management, or a related field. 5–10 years of UAE experience , preferably within the construction, contracting, marble, or stone industry . Strong and practical knowledge of Marble & Stone Works is highly preferred. Previous experience working directly with a CEO, Managing Director, General Manager, or senior management . Good understanding of construction drawings, layouts, BOQs, specifications, and project documentation. Basic to intermediate AutoCAD knowledge is preferred. Strong knowledge of Microsoft Office, Excel, Word, and PowerPoint . Good understanding of construction project coordination, procurement, suppliers, and subcontractors. Excellent English communication and writing skills . Strong organizational, coordination, follow-up, problem-solving, and time-management skills. Ability to handle confidential information with professionalism and discretion. Ability to work under pressure and manage multiple responsibilities simultaneously. UAE Driving License is an advantage. Candidate Profile The ideal candidate should be professional, reliable, well-organized, proactive, and highly trustworthy , with the ability to work closely with the CEO and independently follow up on business, construction, and operational matters. The candidate must be comfortable working in both office and project/site environments and should have the ability to communicate effectively with senior management, clients, consultants, suppliers, contractors, and site teams. Work Location: In person
Наблюдалась 2026-09-21, впервые 2026-09-18, источник — Indeed.