Executive Assistant to the CEO

Location: Zamalek, Cairo, Egypt

Department: CEO Office

Employment Type: Full-Time

Experience: 5–8 Years

Reporting To: Chief Executive Officer (CEO)

About Axis

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Axis is an Egyptian fintech company focused on making financial services simpler, smarter, and more accessible through innovative digital solutions.

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We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO with 5–8 years of proven experience supporting CEOs or C-level executives .

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The ideal candidate will be a trusted partner to the CEO, ensuring effective executive coordination, seamless communication, efficient calendar management, and smooth day-to-day operations of the CEO's office.

Key Responsibilities

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Provide comprehensive executive, administrative, and organizational support to the CEO.

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Manage the CEO's calendar, appointments, meetings, and daily schedule, ensuring effective prioritization and time management.

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Coordinate internal and external meetings with senior executives, business partners, investors, clients, and other key stakeholders.

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Act as the primary point of contact between the CEO's office and internal and external stakeholders.

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Manage incoming emails, correspondence, and meeting requests, ensuring timely responses and appropriate follow-up.

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Prepare meeting agendas, presentations, reports, executive summaries, and other business documents as required.

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Attend key meetings when requested, prepare meeting minutes, document action items, and follow up on agreed deliverables.

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Monitor and track critical tasks, deadlines, and commitments assigned by the CEO to ensure timely execution.

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Coordinate closely with department heads and senior management to facilitate communication and follow-up on strategic priorities.

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Organize business travel arrangements, including flights, accommodation, transportation, itineraries, and related logistics.

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Handle confidential and sensitive business information with the highest level of professionalism, integrity, and discretion.

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Support the CEO in preparing for board meetings, executive committee meetings, investor meetings, and strategic business discussions.

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Maintain accurate records, documents, reports, and filing systems related to the CEO's office.

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Coordinate executive events, leadership meetings, business visits, and special occasions.

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Anticipate the CEO's needs, identify potential scheduling conflicts, and proactively recommend solutions.

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Support the preparation and coordination of executive-level communications, announcements, and official correspondence.

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Follow up with relevant stakeholders on outstanding approvals, business requests, and executive decisions.

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Assist in monitoring the progress of strategic initiatives and cross-functional projects assigned by the CEO.

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Manage multiple priorities simultaneously while maintaining accuracy, responsiveness, and attention to detail.

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Build and maintain strong professional relationships with senior leadership, external partners, and key stakeholders.

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Ensure the smooth and efficient daily operation of the CEO's office.

Requirements

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5–8 years of proven experience as an Executive Assistant to a CEO, Managing Director, or C-level Executive.

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Previous experience directly supporting a CEO or senior executive leadership position is essential .

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Bachelor's degree in Business Administration, Management, or a related field.

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Strong experience in executive calendar management, complex scheduling, travel coordination, and meeting organization.

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Excellent organizational, multitasking, and time-management skills.

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Strong ability to prioritize competing requests and work effectively under pressure.

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Excellent written and verbal communication skills in English and Arabic .

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Advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, PowerPoint, and Word.

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Experience using Google Workspace, Microsoft Teams, Zoom, and other executive productivity tools.

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Strong ability to prepare professional presentations, reports, meeting minutes, and executive correspondence.

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Excellent interpersonal skills with the ability to communicate professionally with senior executives, board members, investors, and external stakeholders.

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High level of confidentiality, professionalism, discretion, and business etiquette.

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Strong problem-solving skills, attention to detail, and proactive approach to daily responsibilities.

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Ability to work independently, anticipate executive needs, and take ownership of assigned responsibilities.

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Flexibility to accommodate urgent business priorities and occasional schedule changes.

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Previous experience in Fintech, Financial Services, Technology, or fast-growing organizations is highly preferred.

Key Competencies

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Executive Support & Coordination

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Calendar & Time Management

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Stakeholder Management

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Confidentiality & Professional Discretion

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Communication & Business Correspondence

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Planning & Organization

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Problem-Solving & Proactiveness

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Attention to Detail

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Multitasking & Prioritization

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Follow-Up & Execution

What We Offer

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Competitive compensation package.

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Flexible hybrid working arrangements, subject to the operational requirements of the CEO's office.

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Medical insurance for employees and eligible family members.

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Life insurance coverage.

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Subsidized gym membership.

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Competitive leave benefits.

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Professional development and career growth opportunities.

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A collaborative, dynamic, and fast-growing fintech environment.