Executive Assistant, Strategic Supply Chain Management, EU F&S Sport

Amazon's Retail organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support Retail leaders in Madrid. This position will require superior attention to detail, great organization and prioritization skills, the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders and the ability to earn trust are important. The Executive Assistant will act as a seamless extension of Retail’s directors and will work closely with other Executive Assistants throughout the organization. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, coordinating domestic and international travel, processing expenses, contributing to key team processes, and helping manage organizational priorities. A successful candidate will help build a positive team environment and establish working relationships inside and outside of the group.

This position could be based in Milan, Madrid, Paris or Munich.

For Italy based positions: The applicable collective agreement for this role is CBA for employees of Telecommunication Sector . The position is classified at CBA level 7 or above, depending on the candidate’s skills, competences and experience. (Please note this is not referring to Amazon's levelling

Key job responsibilities

• Scheduling across time zones and management of calendars
• Organizing domestic and international travel
• Managing expense report coordination and submission
• Communicating effectively with teams across Europe
• Organizing, executing and assisting with team activities, including all-team meetings and social events
• Tracking and driving completion of key team-wide actions and deliverables, and following up on them
• Working closely with the Leadership Team to provide support to the organization
• Identifying process improvements to improve team efficiency and scalability
• Bachelor's degree
• Speak, write, and read fluently in English at C1 level or above
• • 5+ years assisting at the executive level in a fast-paced environment
• • Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, SharePoint, OneNote
• • Ability to handle administrative details independently, while keeping team members informed
• • High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• • Very strong written, verbal, and interpersonal communication skills
• • Experience with event management
• • Exceptional planning, time management and organizational skills
• • Experience with international travel coordination & expense reconciliation
• • Ability to understand business context, and contribute to shape and define priorities