Executive Assistant / Personal Assistant

Key Responsibilities Executive Support • Provide comprehensive administrative and executive support to the CEO. • Act as the primary point of contact between the CEO and internal/external stakeholders. • Manage and prioritize the CEO’s daily schedule, meetings, and appointments. • Ensure effective time management and prioritization of key activities for the CEO. Calendar & Meeting Management • Manage the CEO’s calendar, including scheduling meetings, appointments, and business engagements. • Coordinate internal and external meetings, board meetings, and leadership reviews. • Prepare meeting agendas, minutes of meetings (MoM), and follow-up action trackers. • Track progress on action items and key deliverables from leadership meetings. Travel Management • Plan and coordinate domestic and international travel arrangements. • Manage flight bookings, hotel reservations, visa coordination (if required), and transportation. • Prepare detailed travel itineraries and travel schedules. • Handle travel expense tracking and reimbursement coordination. Reporting, Dashboards & Presentations • Prepare management dashboards, MIS reports, and performance trackers for leadership review. • Develop high-quality PowerPoint presentations for business reviews, strategy meetings, and board discussions. • Analyse data and compile reports and insights for decision-making. • Maintain organized documentation and records of reports and presentations. Coordination & Communication • Coordinate with senior leadership, department heads, and external partners on behalf of the CEO. • Ensure timely follow-ups and communication on key initiatives and projects. • Facilitate smooth information flow between the CEO’s office and different business functions. Document & Information Management • Maintain confidential documents, reports, and executive communications. • Organize and maintain digital records, files, and correspondence. • Draft emails, internal communications, and official correspondence on behalf of the CEO. Technology & Productivity Tools • Utilize MS Office tools (Excel, PowerPoint, Word) for reporting, presentations, and documentation. • Leverage AI tools and digital productivity platforms to improve efficiency, reporting, and documentation processes. • Support data compilation and digital reporting systems. Key Skills & Competencies • Strong organizational and multitasking abilities. • Excellent communication and interpersonal skills. • High level of confidentiality and professionalism. • Ability to handle multiple priorities in a fast-paced environment. • Strong analytical and presentation skills.

Job Type: Full-time

Pay: ₹40,000.00 - ₹60,000.00 per month

Language:

• English (Preferred)

Work Location: In person